Office manager

MACH - Professional Accountants & Business Advisors - Nelson, BC (4 months ago)

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Primary Responsibilities:

Assigning, overseeing, monitoring and reviewing Bookkeeping & Accounting files of the clients’ portfolio completed by the bookkeepers. In time filing of various returns for clients and ensure compliance:

Ensuring clients files are concluded in compliance with all IFRS, CRA and Accounting & Bookkeeping best practices including health and safety standards:

Review operational procedures, time budgets, and systems to improve efficiencies, in compliance with the company policies, including hiring, training, mentoring, supervising, and discipline Bookkeeping & tax staff in order to ensure the overall efficiency of daily operations:

Monitor accounts receivable (A/R), accounts payable (A/P), data entry in Xero for the practice and payroll administration for the practice, including payroll, A/P, A/R, collections, bank reconciliation, government remittances, and financial reporting:

Ensuring administrative activities and services remain within budgetary limits.

Secondary Responsibilities:

Overseeing office equipment maintenance and repair, as well as replacement of missing supplies including identifying office deficiencies and determining facilities requirements;

Reviewing all supply orders and approving/ negotiating them to ensure competitive pricing; Building and maintaining professional relationships with vendors and service providers.

Keeping track of receipts and supply invoices, submitting them to the Accounting team when required.

Handling complaints and grievances, addressing them, and conducting investigations, as required, seeking employee and client feedback and adapting accordingly, evaluating and reporting employee performance and measuring results against company standards

Preparing reports, presentations, and proposals so as to document all office activities, summarizing office activity, identifying trends, and making appropriate recommendations;

Providing feedback and making necessary recommendations and adjustments to current work methods and systems.

Reviewing and approving leaves related to professional development or vacation, as well as sick leaves and leave of absence requests.

Daily duties:

Reviewing, mentoring, supervising, and concluding bookkeeping staff work before delivery to the client.

Ensuring the overall efficiency of daily operations by monitoring day-to-day workflow and delegating tasks accordingly among staff.

Keeping track of employee performance, project budgets, and deadlines, monitoring employees’ timesheets:

Making necessary recommendations and adjustments to current work methods and systems.

Overseeing office equipment maintenance and repair, as well as the replacement of missing supplies.

Qualifications Requirement:

1- QuickBooks Certification with four to five years’ experience.

2- Xero Certification with four to five years’ experience

3- Personal Tax returns preparation with four to five years’ experience

4- Payroll and Government filing, like GST, PST

5- Practice Management for Accounting Firm, Microsoft Office

Position Requires:

Working hours are from 9 am to 5 pm.

Job Types: Full-time, Long-Term

Position Based in Nelson Office, time to time visiting Castlegar office

Salary: $35,000.00 to $40,000.00 /year

Job Types: Full-time, Permanent

Salary: $35,000.00-$40,000.00 per year

Experience:

  • office management of accounting practice: 5 years (Required)