Executive Assistant

University of Toronto - Toronto, ON (24 days ago)

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The Executive Assistant provides a high level of pro-active executive-level confidential administrative support. The incumbent operates as the first point of contact for the supported executive(s), answering and directing inquiries in person, via email and on the phone, in addition to providing project and logistic support. The role provides administrative support; plans and organizes meetings, events and travel; drafts correspondence and related documents (reports, presentations) and works on special projects. The incumbent resolves issues and answers inquiries within established parameters and based on the understanding of the portfolio and priorities, ensuring executive(s) are informed of pertinent issues. The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness and a need to maintain confidentiality. The incumbent must present a professional image in the office by interacting knowledgeably and courteously with the many people who come into contact with the office senior administrators, faculty, staff, students and community members. The scope of this position is driven by the complex range of responsibilities undertaken by the executive(s).


College diploma or degree in business administration or related field or an equivalent combination of education and experience.

Four (4) years of experience in progressively responsible administrative roles including providing experience to senior executive and committees. Experience working in an academic environment is a strong asset.

Proficient with standard office software programs including Word, PowerPoint, Excel spreadsheets and scheduling software.

Excellent oral and written communication skills as well as interpersonal skills. Pro-active with the ability to identify and anticipate needs of others, and to manage competing priorities and meet deadlines. Meticulous organizational skills, demonstrated initiative and problem-solving orientation. Demonstrated flexibility and adaptability within a constantly changing environment. Must be able to deal with confidential information; demonstrated diplomacy, tact, judgement and discretion. Ability to work effectively and professionally, both independently and within a team environment.

Travel: None

This posting is scheduled to close on October 30, 2019 at 11:59:00 PM EST.

Employee Group: Confidential

Appointment Type: Budget - Continuing

Schedule: Full-time

Pay Scale Group and Hiring Rate: C2 - Hiring Zone: $57,704 - $73,862 - Broadband Salary Range: $57,704 - $90,019

Job Field: Administration

Job Posting: Oct 21, 2019

Job Closing: Oct 30, 2019, 10:59:00 PM