Accounts Payable Administrator

QuadReal - Vancouver, BC (30+ days ago)

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Headquartered in Vancouver, Canada, QuadReal Property Group is a global real estate investment, operating and development company.

About QuadReal

Headquartered in Vancouver, Canada, QuadReal Property Group is a global real estate investment, operating and development company. QuadReal manages the real estate and mortgage programs of British Columbia Investment Management Corporation (BCI), one of Canada’s largest asset managers with a $153.4 billion portfolio.

QuadReal manages a $37.6 billion portfolio spanning 23 Global Cities across 17 countries. The company seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

As Accounts Payable Administrator, you will process Accounts Payable invoices, documents and payments in a timely, accurate manner and assist in the overall success of the AP Team and the QuadReal accounting operations as a whole. This position will report directly to the Accounts Payable Manager.


Audit and Upload AP invoice preparation in document management system and follow up as required
Ensure the accuracy of the invoices and GST/HST/QST coding
Process payments as per established cheque run schedules
Obtain proper signature approvals on cheques that require signatures
Set up legal entity GST/HST return and payment information on government payment filing systems (online bank)
Forward bank drafts and certified cheque request to Sr. Account Payable Administrator for preparation
Complete time sensitive payment transactions at the bank
Handle Void Cheques Request
Responsible for the distribution of the daily mail and courier
Handle Monthly Recurring payments
Provide weekly JDE Cheque Override Report to accountants
Responsible for the maintenance of the Vendors Management in ERP system
Provide top level customer service to both internal and external customers
Provide assistance to other Accounts Payable administrators as required
Review ongoing processes for efficiency and provide proactive suggestions to improve team performance
Adhere to Accounts Payable policies and procedures
Other duties as required

Experience and Qualifications:
A post-secondary business education; ideally accounting related is ideal
Basic understanding of accounting principles and experience in real estate operation and administration of a purchase card program an asset
2 years previous Accounts Payable experience preferred
Excellent oral and written communication skills, ability to work well individually and as part of a team
Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, adaptable, detail-oriented and accurate
Intermediate skills in Microsoft Excel and Word required. Experience with JD Edwards and Yardi will be beneficial

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.

Want to learn about our end-to-end recruitment process? Click this link for a short video that will take you through each step, so you’ll know exactly what to expect.