Administrative Assistant

Freeman Audio Visual - Toronto, ON (6 months ago)

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Freeman believes in the growth and development of every employee. From Driver to Director, you'll see it a hundred times. We believe that our greatest asset is our people, and in that we are serious about preserving the knowledge and expertise that our employees bring and acquire working for our company. Freeman Audio Visual Solutions supports the power of face-to-face marketing by providing full-service audio-visual rental solutions for corporate events, trade shows, conventions of all sizes.

Why work for Freeman Audio Visual Canada

We have the largest team of Audio-Visual Professionals in Canada.
We recognize employee contributions through many recognition programs.
We provide the most comprehensive hands on technical training programs.
We promote individual career planning development opportunities.
We offer a pleasant working environment and an interesting benefits program.

Role/Function : The Client Solutions Administrator has primary responsibility for supporting the Client Solutions Sales Team in all facets of administrative tasks

Primary Responsibilities

Preparation of monthly expense ensuring accurate coding and timely submission/approvals
Preparation and reconciliation of all event related purchase orders
Preparation of event summaries as needed for large scale event and tours
Responsible for completion of the monthly PO report
Responsible for completion of the month end PO accrual report
Responsible for the monthly AMEX statements reconciliation reports
Assist in the preparation of all event documentation – printing and collating as required
Assist in the preparation/completion of RFP’s including printing and collating as required
Prepare all proposals, orders, and show information for assigned customers
Source event related equipment/materials as needed
Source and book hotel accommodation as needed
Assist with in house meetings as needed – coffee/food etc.

General

Meet personal performance goals established at the beginning of the fiscal year.
Maintain good communication with the branch departments
Any other work necessary for the proper functioning of the company at the request of General Manager.

Education and experience:
Bilingual would be an asset
3-5 years of relevant experience
Excellent time management and organizational skills
Experienced communicator and proactive problem solver
Ability to multi task and work in a fast paced environment
Master MS Office Suite.
Achievements in event management (asset but not mandatory)
Knowledge in the field of audio visual or technology from a related environment: Hotels, Production, etc. (asset)

Freeman is an equal opportunity employer.