Property Officer 3

City of Toronto - Toronto, ON (30+ days ago)

Apply Now

The Lease Administration team of the Leasing and Site Management Unit supports financial landlord/tenant contract functions for all City sites. Property Officer 3 role will be responsible for lease administration, including lease interpretations, lease terminations, leasing consents and approvals, lease transactions, and third party contract management, among others.

Major Responsibilities:
Negotiates with property owners, solicitors, real estate agents. Makes recommendations for approval. Answers inquiries from solicitors, real estate agents, property owners regarding City owned properties and leased-in properties..
Prepares reports to Committees and Council regarding real estate issues.
Prepares draft real estate agreements and other legal documents. Coordinates the preparation of real estate documentation and checks for accuracy.
Corresponds in writing with City's Agencies, Boards, Commissions and Divisions respecting various real estate matters concerning City owned properties and leased-in properties.
Corresponds with property owners related to inquiries respecting City owned properties and leased-in properties.
Provides advice and interpretation of various Acts that relate to City real estate matters.
Inspects properties to be sold or leased to ensure marketability. Photographs, measures, calculates area. Assesses data on similar sales in determining prices/rate.
Represents the City at tribunals, arbitration and mediation hearings and Assessment Review Board as required. May be requested to attend and give evidence on behalf of the City and assist the Solicitor in the preparation of the case.
Attends community meetings to assist in the coordination of lease approvals for City owned properties and leased-in properties.

Key Qualifications:
Your application must describe your qualifications as they relate to:

Post-secondary education in Planning, Real Estate, Business and/or Economics with relevant experience in leasing or an equivalent combination of education and experience.
Experience supporting modern real estate transactions for land, buildings and development.
Experience supporting real estate leasing transactions including but not limited to licenses, partnership arrangements, revenue sharing opportunities, advertising, joint ventures, public private partnerships, etc. or equivalent.
Experience in research, data collection and formal report writing as it relates to real estate.

You must also have:
Strong communication skills, both orally and in writing, at a professional level with senior management, consultants, staff, elected officials and the public.
Knowledge of land building values in and around GTA and familiarity with real estate market trends and activities.
Ability to negotiate and/or or articulate a point of view and provide the required back up to support such perspective
Proficient skills in prioritizing competing demands, managing ongoing project files and completing real estate assignments.
Working knowledge of financial and accounting concepts, such as Discounted Cash Flow (DCF), Net Present Value (NVP) and Internal Rate of Return (IRR) and ability to build and review financial models.
Experience and proficiency using computers and a variety of software packages such as Microsoft Office Suite.
Strong analytical, problem solving and negotiating skills.
Good knowledge of the Municipal Act, Municipal Code, zoning and property standards, regulations and by-laws, as it relates to municipal real estate.
Ability to prioritize competing demands and manage ongoing project files.
Ability to exercise independent judgement and discretion in dealing with confidential matters.
Strong knowledge and application of municipal real estate practices and principles of property valuation.
Ability to travel to various sites and/or work locations within the City of Toronto.

Equity, Diversity and Inclusion:
The City of Toronto is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of the public and the communities in which we live and serve.

If you are an individual who requires accommodation to apply to this position, due to disability under the Ontario Human Rights Code, please email us at, quoting job ID # and the job title. The City is committed to providing Code-protected accommodation throughout its hiring process. Please visit Hiring Policies and Statements for further details.