Accounts Payable Clerk

Herschel Supply Company - Vancouver, BC (30+ days ago)

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The Accounts Payable Clerk will provide all the administrative and transactional support required for Herschel Supply Co.’s Finance team, which includes, but is not limited to: processing invoices and payments, performing credit card reconciliations, and maintenance of accurate records. This position reports to the Accounting Payable Manager and works closely with other Finance team members.


Our workplace is a dynamic, supportive, and entrepreneurial in spirit, and we pride ourselves on being a collaborative, open-minded, and imaginative team.

On a day-to-day basis, the Accounts Payable Clerk will:
Manage the accounts payable inbox and organize all invoices, statements and other relevant documentation of your assigned vendors
Coordinate with all departments to ensure all invoices are properly approved
Code invoices to GL accounts and input vendor invoices into the ERP system
Build vendor profiles and utilize AP workflow software
Reconcile vendor statements and communicate with vendors and/or internal departments as necessary
Validate approved vendor invoices in accordance with company policies and procedures
Prepare vendor cheques, and coordinate wire and EFT payments
Create and maintain vendor records
Process weekly expense reports and payments to employees
Perform monthly credit card reconciliations, by working with stakeholders across the company to ensure the accuracy, timeliness and proper documentation of all charges incurred
File accounting documents such as receipt documentation, vendor banking information, vendor credit applications, and other corporate documents
Maintain office supply inventory for the accounting team
Support other Finance team members with the month-end close and other ad-hoc projects


1-3 years experience in accounts payable or similar financial services
University courses in accounting preferred
Excellent communication skills; both written and verbal
Advanced knowledge of MS Excel
Previous work experience dealing with an ERP system (MS Dynamics GP a bonus), AP Automation, multiple entities and currencies
Exceptional time management skills and the ability to meet tight deadlines
Ability to work independently and prioritize tasks
Ability to adapt to a fast-paced, high growth environment