Senior CapEx Project Administrator

Thermo Fisher Scientific - Mississauga, ON (30+ days ago)

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How will you make an impact?

With 70000 extraordinary minds on our global team, each one of us at Thermo Fisher has an important story to tell. Whether we’re helping customers to fight disease, making sure our air is clean, or solving cold cases, our stories involve thousands of important projects that improve millions of lives. Our dedicated sales professionals are laser focused on delivering our customer value proposition—accelerating innovation and enhancing productivity. With talented managers and inspiring coworkers to support you, you’ll find the resources and opportunities to make significant contributions to the world.

What you will do?

Provide Capital projects cost control, reporting system and documentation control for all Capital activities. Additionally provide administrative support to Engineering, manage and maintain Capital project filing system. This role serves as the contact person for engineering process information, coordination, compliance and tracking. The expectation is to streamline tracking processes currently being used, enhance and bring to higher level the budget, report and documentation tracking.

SPECIFIC DUTIES: (with % of time for each task totally 100%)

Capital Administration (40%)

Manage and maintain capital expenditure budgeting, tracking, forecasting and reporting system by:
Maintaining and updating the CapEx tracking sheets for all Capital activities
Facilitating proper and timely close-out of completed capital activities
Reporting on a monthly basis the current CapEx status for all Ontario capital activities to the leadership team of Engineering
Publishing on a monthly basis the current Capex tracking sheets and Executive summary
Provide CAR (Capital Authorization Requests) administrative support for all One site users including maintenance of and training on the eCAR process manual
Maintain and update Capital Appropriation Request authorization list within 10 working days of personnel changes.
Manage and maintain the capital project system for local projects ensuring that project identification matches capital plan.
Project Administration (20%)

Assist the department with projects through:
Supporting project engineers with Purchase requisition generation,
Development of electronic “project binders” with specific index sections and a defined format for all projects designed to maintain one e-copy for the database and one for the site,
Development and maintenance of on-line database of all projects,
Assist Project Engineers with the development of a program to qualify Contractors,
Development and maintenance of a comprehensive database of “Qualified Contractors” complete with an annual review process,
Assist with the development of Engineering Guidelines for critical facets of the business,
Development and maintenance of database of Engineering Guidelines,

Development and maintenance of database of all “available” equipment at all Canadian sites,

Providing administrative support as needed for the Engineering team including (15%)

Collecting and recording attendance records for the department, distributing meeting minutes, creating agendas, arranging meetings, catering, conferences, teleconferences, and travel arrangements.
Creating and editing presentations.
Procuring necessary office supplies and service support for printers and office accommodations.
Documentation and Compliance (10%)

Organization and up keep of all Engineering project for internal usage,
Manage precise and accurate filing systems and arrange for off-site storage if required,
Coordinating training sessions for the department,
Manage employees’ training records, identifying when retraining is required,
Participate and or provide support for financial audits.
Cost Centre Administration (10%)

Maintain, analyze and report Engineering & Maintenance cost center budget activities on monthly basis.
Other duties as required. (5%)

How will you get here?

Education and Experience:
Minimum 5 years experience in project administration within a technical department and execution of the management of capital projects,
University degree or College diploma in a financial or technical discipline related to the role,
Expert proficiency in Microsoft Office applications (specifically Microsoft Project, PowerPoint, Word and, in particular, Excel); proficiency in SAP,
Proficiency with the English language,
Mathematical aptitude and competence for working with extensive financial data, arrays and formulas,
Excellent interpersonal, communication and presentation skills,

Thermo Fisher Scientific is an equal opportunity employer and is committed to the principle of diversity and is particularly interested in receiving applications from a broad spectrum of people. Accommodations for job applicants with disabilities are available upon request.