HR/Payroll Coordinator

Company Private - Burlington, ON (30+ days ago)

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The Human Resources/Payroll Coordinator will be responsible for maintaining, processing and coordinating various HR administrative duties, with a focus on payroll processing. This role works closely with the Human Resources Team and all levels of the organization to ensure that day-to-day administrative duties are completed in timely manner. Beyond payroll responsibilities, you will also be involved in employee relations, reporting, benefits/pension plans, employee engagement and training.

Your job in a nutshell:

Payroll and Reporting

  • Manages ADP Workforce Now HRIS system;
  • Responsible for reviewing, coordinating, and approving time cards for all contract employees;
  • Maintains all records and files for all employees including payroll records, health insurance, pension remittances, discipline measures and attendance;
  • Responsible for ensuring that Weekly Hours Reports and Schedule are up to date;
  • Responsible for Maintaining the filing system



  • Coordinates and administers employee group health insurance benefits
  • Responsible for conducting the Pension Orientation
  • Works alongside the payroll specialist regarding overseeing benefits deductions and additions to the company’s payroll system;
  • Plans and conducts employee presentations and information sessions
  • Responsible for the boot, safety glasses, and gym membership programs – this includes entering deductions/additional payments into ADP in a timely manner;
  • Will become the Champion of the new Recognition Program

Training and Development

  • Organizes and implements training programs for internal and external programs company wide;
  • Books and schedules training (internal/external) as required;
  • Maintains training records through matrix, ADP Talent Profile in accordance with the company’s policies and QMS Management System;
  • Manages apprenticeship programs and grant funds;
  • Researches and develop jobs descriptions;
  • Liaises and works with other departments and/or all levels in the organization.

Employee Relations

  • Responsible in planning and developing employee activities, functions and plant committee meetings;
  • Ensures that all communication boards are up to date with legislative changes, announcements, job postings, messages form the President, etc;
  • Responsible for coordinating, collecting and reporting on employee satisfaction survey;
  • Assists in ad-hoc HR projects, like collection of employee feedback;
  • Will sit as an HR Chair on the Plant Committee;
  • Responsible for responding to internal/external HR related inquiries and questions;
  • Advises employees on human resource policies, compensation, benefits and pension programs
  • Schedule meetings, interviews, HR events etc. and maintain the team’s agenda.
  • This role will be required to cover the reception switchboard, one day a week, or when needed, on a rotating schedule.

About you, simply stated.

You are an HR/ payroll guru with a strong sense of urgency, a keen eye for details, with enviable organizational skills. You will have a minimum 3 years of HR and payroll experience, preferably within a manufacturing environment.


  • Human Resource Management Certification required;
  • Minimum 3 Years working in Human Resources and Payroll;
  • 2-3 years’ experience working in a manufacturing environment;
  • Above Average knowledge of Microsoft Office;
  • Strong communication and customer service skills;
  • Must have a strong sense of urgency
  • Must have a strong attention to detail and strong organizational skills.

Job Type: Full-time


  • Human Resources: 3 years (Preferred)