Staffing Clerk, Perioperative Services

Nova Scotia Health Authority and IWK Health Centre - Sydney, NS (30+ days ago)

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Req ID: 36970
Location: Eastern Zone, Cape Breton Regional Hospital
Company: NSHA
Department: 60047016 OPEZ Staffing Clerks
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Union Status: Admin Professionals Bargaining Unit - CUPE
Posting Closing Date: 30-Jul-19

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Reporting to the specified Unit Manager, the Staffing Clerk organizes staffing requirements as determined by the Nursing Department and ensures the reporting of time worked related duties and clerical functions. Other duties may include:

Inputs and maintains the time reporting system and its many processes in relation to departmental staffing.
Inputs schedules into Human Resource Information System (HRIS) as required.
Update employee rotations/schedules in a timely fashion to ensure accuracy in relation to smoothing.
Checks bi-weekly time reports to confirm accuracy and makes required adjustments to reporting time in consultation with Department manager.
Monitors staffing requirements on a daily basis and provides relief as required in consultation with Unit Managers.
Records information such as employee preferences on Human Resource Information System (HRIS).
Calculates and maintains record of charge nurse pay, stand by, travel miles, and determines the number of hours to be paid for such. (Overtime authorized by the Unit Manager).
Initiates change forms.
Applies collective agreements as they relate to payroll/staffing and pay stubs.
Demonstrates resourcefulness in the use of hospital equipment and supplies as it relates to cost awareness.
Aware of policies and procedures pertinent to his/her responsibilities.
Practices safety awareness in all work habits and reports any possible safety hazards.
Other related duties as designated by immediate supervisor
  • Grade XII
  • One (1) year Secretarial or Business program
  • Minimum of one (1) year experience in a clerical position
  • Demonstrated knowledge of pertinent collective agreements as they relate to staff scheduling
  • Demonstrated knowledge of computerized payroll, daily time input or accounting systems
  • Demonstrated proficiency in word processing, database & spreadsheet software programs.
  • Good interpersonal and communication skills – a high degree of tact, judgment and confidentiality
  • Ability to work independently, assess situations and seek resolution if possible, in accordance with NSHA policies and procedures
  • Ability to work in an area with frequent interruptions
  • Physical ability to perform the duties of the position
  • Good attendance and work record
  • Competencies in other languages an asset, French preferred
  • Successful Applicants are required to provide a criminal record check (including Vulnerable Sector Search) to People Services before starting employment and assume any associated costs as a condition of employment
PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.

Hours of Work
Permanent, full-time position; 70 hours bi-weekly

Salary Information
$ 21.1967- $ 23.7159 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

Criminal Record Check
Proof of education & training certifications
Proof of any additional required qualification
Valid registration with the relevant licensing body
Submission of immunization record along with health assessment documentation
Proof of SIN number
Hiring Process will depend on the timeliness of delivering the above. This is a Admin Professionals bargaining unit - CUPE position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.

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