Receptionist/Office Assistant (12-month maternity leave contract)

LivaNova - Burnaby, BC (14 months ago)

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Office Assistant/Receptionist (12-month maternity leave contract)

Burnaby, BC

LivaNova Inc., a leading global Medical Device Company is searching for a highly motivated, detailed oriented individual to join as Office Assistant/Receptionist .

This position will be responsible for administration and reception duties which will involve a wide range of complex and confidential administrative duties. The office assistant/receptionist will be required to possess exceptional public relations and customer service skills and exhibit superior organization. To be successful in this role, the candidate will require a minimum of 2 years’ official/clerical experience.

Our Office Assistant/Receptionist contributes to our growth and success by:

Preparing and editing various reports, correspondence, internal memos & other documents
Organizing meetings & appointments and maintaining accurate files & schedules
Arranging company events and programs on a regular basis
Coordinating national/international travel and accommodations for employees, internal/external customers and other stakeholders
Distributing & reconciling petty cash, preparing and auditing expense reports
Purchasing office/general supplies, confectionery items, service and recognition awards on a regular basis
Administering FedEx shipments, mails, faxes, couriers and other items
Assisting HR in job posting both internally and externally
Coordinating onboarding activities and arranging trainings for new hires
Providing friendly and courteous service to all employees and external customers

For this role, ideally you should have a High school education plus a two-year college program. You should demonstrate initiative, have excellent communication skills and be capable of performing daily work assignments in a professional manner with moderate supervisory inputs. You should be detail oriented and able to work under pressure in a highly regulated environment.

Along with all of this, strong computer skills (MS Office, particularly Word & Excel) and have good knowledge on computer software including automated systems, and electronic mail are a must.

To apply for this position, please see the career section at :

Our commitment to Diversity & Inclusion

LivaNova values equality and celebrates diversity. We are committed to ensuring that our recruitment process is fair, transparent and free from unlawful discrimination.

Our selection process is driven by the key demands/requirements for the role rather than bias or discrimination on the basis of a candidate’s sex, gender, age, marital status, veteran status, non-job-related disability/handicap or medical condition, family status, sexual orientation, religion, color, ethnicity, race or any other legally protected classification.

Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider, or agree to, payment of any referral compensation or recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.