Vancouver - Point Grey Campus
Human Resources Manager
Human Resources Manager
Faculty of Applied Science
Applied Science, Deans Office
$75,507.00 (minimum) - $94,385.00 (midpoint) - $117,980.00 (maximum)
Desired Start Date:
"Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
The Faculty of Applied Science includes six Engineering Departments, the Schools of Architecture & Landscape Architecture, Nursing, and Community and Regional Planning, five major research centres, four multi-disciplinary programs and the School of Engineering at UBC Okanagan. The Faculty of Applied Science is the fourth largest faculty at UBC with faculty and staff working at the Point Grey and Okanagan campus as well as offsite locations including at health authority locations. There are over 800 staff positions and over 800 student employees and miscellaneous employees working within the Faculty.
The Human Resources (HR) Manager provides advice and counsel and makes recommendations on all human resources management issues to ensure best practices are established in the Faculty of Applied Science (APSC); promotes a culture of respect across the Faculty. Provides guidance and direction in handling employee relations issues including contract interpretation and grievance handling to Step 2, progressive discipline, investigations, terminations, return to work and accommodation initiatives. Participates in the development of various HR programs and policies, working closely with the Director HR, APSC, ensuring HR initiatives support the strategic goals of the Faculty. Manages and oversees the work of one administrative support clerk within the Dean's Office. Manages and oversees all recruitment activities for the Dean's Office.
Reports to the Director Human Resources and is a member of the HR Advisory Services team. Supervises clerical staff. Provides direction to Human Resources Associates, and Administrative Secretaries in Advisory Services. Partners with Departments and Schools within the Faculty of Applied Science. Works collaboratively with Administrators across the Faculty. Works with various departments within UBC, including but not limited to: Employee Relations, Workplace Health Services Case Coordinators, Pensions, Payroll, and Benefits.
Works in collaboration with the Director, HR and the APSC leadership team to develop HR strategic goals, including practices that foster and sustain a respectful, safe and vibrant workplace culture that enhances the critical contributions of staff and student employees within the Faculty of Applied Science.
HR Generalist Advisory
- Consult with and coach clients in Dean's office, Departments, Schools and Programs on all human resources management issues pertaining to staff employees so as to ensure human resource best practices are established within all units. To ensure business partnerships are developed and maintained by regularly meeting with Administrators, Heads, Directors and management staff.
Provide leadership and participate in the Focus on People Integration Team so as to support the Faculty in their identified strategies.
- Develop and maintain partnerships with programs, departments and schools across the Faculty so as to provide advice into their strategic business plans by participating in the review of organizational structures, performance and change management issues and conflict resolution opportunities.
- Provides interpretation and advice regarding collective agreements, government legislation and University policies, procedures, practices and guidelines.
- Attends disciplinary meetings with M&P, CUPE 2950, CUPE 116 and Non-Union employees. Meets with union business agents, department managers, and employees to resolve issues, disputes and grievances by gathering information, documenting processes, negotiating and participating in recommendations as applicable;
- Resolve various case issues, grievances and disputes by researching, documenting processes, participating in discussions, recommending solutions and negotiating settlements as applicable. Provide thorough overview of case with recommendations directly to Employee Relations Manager. Consult with Employee Relations Managers prior to advising on appropriate disciplinary action. Ensure Director, HR APSC is kept informed on case management.
- Oversees and coordinates return to work processes in conjunction with Workplace Health Services Case Advisors to develop action plans to accommodate an employee returning to work into a suitable position. Provides advice and assistance to departments, schools and programs including meeting with employee, Workplace Health Services Case Advisors and union representatives to facilitate a successful placement. Complex duty to accommodate cases consults with Director, HR APSC.
- Using a coach approach, advise units on career development, recruitment practices, succession planning, compensation and performance management and other human resource practices.
- Chairs and/or participates regular APSC Administrative Managers Meetings in order to provide a forum for discussion of human resource issues and provide new and revised human resource practices.
- Regularly participates in HR Managers Networks Meetings and presents topics at Round Tables and/or participates in Round Table discussions.
- Advises and coaches client departments regarding performance management practices up to and including terminations.
- Responsible for advising and facilitating all not-for-cause appointment notice meetings including terms, grant funding and Clinical Appointments in the School of Nursing.
- Oversees the staff performance management procees; Promotes and creates an environment of continuous coaching, feedback and development; provides advice and consultation to managers on how to conduct performance reviews for individual performance goals; and provides advice, interpretation and counsel on managing employee performance concerns
- Researches and provides recommendations on the development of HR programs and practices and participates with implementation plans and projects resulting from the strategic plans set out by the Faculty.
- Management of one CUPE 2950 staff and temporary clerical support within the Dean's Office. Recruits, trains, develops, reviews disciplines and terminates staff. Establishes workload and improves workflow procedures to ensure smooth operation of the Faculty of Applied Science's Dean's Office. Establishes and sets work priorities, assesses efficiencies of work processes; responsible for reallocating staff resources to other projects as needed by the Dean's Office.
- Participate in a wide range of various projects and committees.
- Performs other related duties as required.
Recruitment, Onboarding and Orientation
- Advises and trains Departments and Schools Administrators regarding appropriate recruiting practices and human resource aspects of routine change management issues.
- Provides oversight to staff and student employee recruitment for the Dean's office.
- Oversees the development, maintenance and implementation of an orientation and onboarding program for the APSC Dean's Office.
- Leads implementation plans and projects resulting from the strategic plans set out by the Dean's office.
- Acts as a Transition Network Team Captain for IRP project for HR Stream for the Faculty of Applied Science. Provides strategic support for the successful implementation of IRP for the Faculty of Applied Science.
- Advises on salary administration for all staff groups. Responsible for annual merit program and mid-point progression for the Faculty including reviewing Department and School submissions.
- Performs other HR administration duties and HR projects as required.
Works under direction within broad objectives. Reports to the Director HR APSC.
Manages and supervises the Administrative Support clerk (CUPE 2950).Provides direction to HR Associates as required. Recruits, trains, develops, reviews disciplines and terminates staff. Provides guidance to Administrators within the six Departments and three Schools of the Faculty; along with Administrators within the Research clusters.
Consequence of Error/Judgement
The decisions and recommendations of the Human Resources Manager has or may have legal, financial, contractual and operational implications for the University, Human Resources, the Faculty of Applied Science. Implications of decisions or advice may result in legal and/or financial liability, restrictions on operations, damage to credibility, and poor relations with unions and employees.
Undergraduate degree in a relevant discipline. Degree in business administration or human resource management with generalist human resources experience, preferably in a unionized environment. Minimum of five to seven years of related experience or the equivalent combination of education and experience. Experience in the administration of collective agreement and labour relations in a complex unionized environment. Thorough knowledge of current Human Resources management practices, related provincial and federal legislation, and employee development theories and practices. Knowledge of UBC policies and procedures.
Proven ability to lead, direct and collaborate with diverse teams and staff to establish and maintain effective working relationships.
Experience supervising and leading a staff team.
Up to date knowledge of Human Resources Management practices inclusive of recruitment, change management, conflict resolution, and intercultural understanding strategies.
Knowledge of provincial and federal legislation governing employers Human Resource practices especially as they relate to discrimination, bullying and harassment.
Knowledge and experience in using a coaching model to influence and advise clients.
Demonstrated oral and written communication, presentation, facilitation, analytical and problem-solving skills.
Ability to establish and maintain supportive working relationships with clients.
Ability to develop and implement strategies to meet the needs of clients.
Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.
All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.