Co-op Opportunity: Human Resources Assistant (May to August 2020)

Staples Canada - Richmond Hill, ON (30+ days ago)

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*** Please note this position is open only to students who are currently registered in a post-secondary co-op/internship program***

Discover the amazing co-op opportunities with Staples Canada. We are on a journey to become the Working and Learning Company. We are building a community of exploration and discovery, a place where we can all work, learn and grow together. We are here to be a trusted ally, a resource and a sounding board, motivated to support our customers with expert knowledge, unique products and innovative services, made for the changing needs of today’s entrepreneurs, teachers, parents and students. If that’s you, let’s work, learn and grow together.


Students can take full advantage of their co-op work term by joining a team and a company who is truly dedicated to their growth and development.

You will become a fully integrated member of the team—you’re not a co-op, you’re a contributing full-time associate at Staples. This allows you to participate in department and company events/meetings, get the opportunity to experience Staples like a full-time associate, and make an impact with the company through independent projects.


Our unique corporate culture includes smart casual dress code, managers and executives with ‘open door’ policies, and an office-wide focus on development. Staples culture also focuses on our communities, and our associates through a series of ongoing campaigns including the Staples Employee Share Fund and the annual Give a Toonie: Share a Dream campaign.

As a co-op with Staples you are eligible for our employee discount, full access to our Home Office gym for a small subsidized fee + your first month free, participation in corporate events such as associate recognition events and those ‘just for fun’ events organized by our Social Committee.

Our Home Office is located in Richmond Hill, just minutes away from Highways 404 and 407. If you enjoy a fast paced, dynamic environment and love getting involved in a wide variety of projects, then look no further!


Talent Acquisition

Assisting in the entire recruitment process for various corporate and retail positions. This includes opening requisitions, screening resumes and candidates using our applicant tracking system, conducting reference checks, entering new hire information, performing candidate turndowns and assisting with offers of employment.
Participate in interviews over the term in order to develop an understanding of the recruitment and selection process.
Assist with leveraging sourcing avenues for posting and promoting active requisitions
Assist with managing reports and coordinating communication with Talent acquisition team and hiring managers
Assist with providing expertise and support to store management on any issues pertaining to the Applicant tracking system
Participate in any Talent Acquisition projects as assigned
Attend job fairs/events to promote awareness regarding Staples Corporate & Retail Opportunities
Other recruitment administrative duties as required

Learning and Development

Maintain and distribute Resource Library (collection of business books, articles etc.) materials for Canada.
Assist various training initiatives & projects that arise throughout the term using various design tools.
Participate in various company initiatives as part of the Learning Team (i.e. Demo Days).
Attend meetings, develop materials and follow up on client feedback on behalf of the learning team
Analyze learning data to determine strategic direction and recommendations.
Prepare materials and advertisement as needed for upcoming training sessions.
Assist with other duties as assigned.

Corporate Human Resources and Business Services

Partner with Corporate HR & L&OD teams to co-ordinate a number of corporate programs i.e. maternity leaves, tuition reimbursement, exit interviews, engagement survey analysis, and performance appraisal process. Meet with associates and track data. Offer suggestions for improvements on programs.
Assist with coordination and administration of corporate HR functions as required by the Corporate HR Consultant and the HR Manager of Business Services and HR Projects i.e. letters, organizational charts etc.
Job Shadow HR Consultant in a number of exit interviews, job evaluation meetings, employee relations meetings and corporate learning and development offerings etc.
Weekly co-facilitation of new hire orientation and assist HR Consultant with the preparation for session.
Review corporate job descriptions and ensure they are up to date and available for all roles.
On a quarterly basis, assist HR Consultant with the preparation for our Newcomers Breakfast program (our second phase of our orientation for new hires).
Coordinate and be responsible for Special Projects i.e. Take Your Kids to Work Day, Co-op Fairs, etc.

Assist with various Health & Safety (H&S) responsibilities, including maintenance of the H&S Board, minute taking for National and Home Office H&S committees, updating information, etc. Assist with other duties as assigned.

Strong skills in Microsoft Office and Excel (must be able to draft letters & correspondence and run Excel reports and sort, filter and format data for printing)

Strong organizational and interpersonal skills.

Ability to work autonomously and think out of the box.

Strong communication skills both written and verbal.

Relationship management skills and ability to keep information confidential
Ability to prioritize and multitask.

Number of Positions Available: 1

Location of Placement: Staples Canadian Home Office. 6 Staples Avenue, Richmond Hill, ON L4B 4W3


Staples is an equal opportunity employer committed to diversity and inclusion and we encourage applications from all qualified candidates, including those with disabilities. We will accommodate applicants’ needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. Information received relating to accommodation will be addressed confidentially.

Job: Human Resources
Location(s): CA-ON-Richmond Hill
Schedule: Full-time

Employment Statement
Staples Canada is committed to the principle of equity in employment. We welcome diversity and encourage applications from all qualified women and men, including persons with disabilities, members of visible minorities & Aboriginal People.