Manager, Mechanical Utilities

University of British Columbia - Vancouver, BC (13 months ago)

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Job Posting

Job ID:

Vancouver - Point Grey Campus

Employment Group:
Management&Professional (AAPS)

Job Category:
Facilities Management

Classification Title:
Facilities Management, Level I

Business Title:
Manager, Mechanical Utilities

VP Finance and Operations

UBC Utilities - Administration

Salary Range:
$116,178.00 (minimum) - $145,220.00 (midpoint) - $181,524.00 (maximum)

Full/Part Time:


Desired Start Date:

Funding Type:
Budget Funded

Closing Date:

Available Openings:

Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.

Job Summary
The Manager, Mechanical Utilities is responsible for managing and directing the design, development, and maintenance of multiple complex systems including the Hot Water distribution, sanitary collection, storm water, natural gas distribution, and potable water distribution systems. Responsibilities include: The short and long range planning of Mechanical Utilities infrastructure, the supervision of M&P staff & consultants, the planning of major capital, cyclical and computerized maintenance management programs and the development of business models.

The Manager participates in strategic planning sessions with senior management to maximize workforce effort, improve performance and operate the six Mechanical Utilities systems at the least possible cost while maintaining best utility practices to ensure system reliability. The Manager provides a high level of leadership, communications, organizational and administrative abilities within the Division. The position maintains oversight of assets totalling in excess of $300 million.
Organizational Status
Reports to the Director, Engineering and Utilities
Work Performed
Provides senior leadership and management for M&P and trades staff, including: design engineering, mechanical trades, scheduling, estimating, customer service initiatives, performance goals and objectives, strategic business planning milestones and measurement.

Participates and lead strategic planning sessions with the department and within own division; develops, implements and monitors procedures and policies; directs consultants and reviews their work.

Manage and routinely update engineering models for Hot Water, , Potable Water, Sanitary, Storm Water and Natural Gas utility distribution systems. Ensure and verify all data is accurate and is routinely updated.

Set and manages 5 year capital plan and a 20 year infrastructure plan for Mechanical Utility services and systems. These plans, which co-ordinate with the goals and objectives of the University, will set out future visions for Mechanical Utilities.

Assist the Director, Engineering and Utilities in preparing the annual UBC commodities budget

Continually monitors expenses of the mechanical section to control expenditures within budget. Develops projections for gas, water, and sanitary consumption and costs, and prepares reports which analyze performance.

Develops utilities management plans (UMP) as part of cyclical renewal and deferred maintenance (CRDM) planning and implementation strategies, including: audits, condition assessments, standards development, staffing and funding levels, data base management and inventory control.

Provide the oversight and technical direction for seismic mitigation and compliance regarding UBC mechanical utility distribution systems. This includes Structural and Non-Structural upgrades through the B.C. Seismic Mitigation Branch.

Develops and oversees policies, procedures, and standards of practice for Emergency Response Plans for all mechanical utility distribution systems.

Represent department at REAC Metro water meetings, Landscape and External Infrastructure Committee, Emergency Preparedness Committee, and others as necessary.

Technically develops and monitors all work involving Mechanical Utilities trades involved in operations, cyclical renewal and deferred maintenance (CRDM) to ensure maximum quality and value which results in a minimum of down time and disruption to University activities.

Ensures a high standard of quality control and appropriate codes, regulations, and safety standards are adhered to

Responsible for conceiving, prioritizing, planning, co-coordinating, and implementing complex projects for reinvestment, upgrade, or expansion to existing Mechanical Utilities infrastructure.

Develops specifications and tender for contract work and administers such contracts, including both service and construction types.

Provide information on system capacity, sizing loads, and co-ordinates plans and projects to coincide with efforts of other University departments to minimize disruption to the campus community.

Works with and liaises with representatives of UEL, Metro Vancouver, FortisBC, Vancouver/Richmond Health Board and other regional suppliers of commodities or services.

Assist the Director, Engineering and Utilities in the negotiation of purchase agreements, and with service and supply problems.

Liaise with municipal, regional, provincial and federal authorities on code and regulatory matters that affect Mechanical Utilities systems and services.

Provides advice and co-ordinates as the in-house professional consultant to all University departments for mechanical supply systems relating to or being part of planning, constructing, operating and maintaining new or existing campus facilities.

Leads all health, safety and environment compliance programs for the division as required, including: safety committees, environmental reviews and corrective action, WCB compliance and to fulfill managerial and supervisory requirements as per WCB and University policy.

The position is expected to keep current with respect to scheduling concepts, project management techniques, preventive maintenance strategies, engineering principles and government regulations and codes pertaining to Mechanical Utilities engineering management and to keep all procedural manuals/systems documentation up to date.

Direct the selection of consultants and contractors for various engineering and operations projects within UBC purchasing guidelines. Monitors and ensures contractor and consultant performance

Develops business models/cases, including financial feasibility, financial and operations system needs, cash flow projections, return on investment, market studies, organization, resource and strategic plans for mechanical utility systems.

Any other duties as assigned by the Director, Engineering and Utilities
Supervision Received
Works within policy guidelines departmental priorities established by the Director. Work is reviewed in terms of overall results on projects and coordination of departmental activities independently to an established policy and a broad framework of laid out procedures. Reference other Managers and the Director in problem situations that cannot be resolved within established procedures.
Supervision Given
Supervises 6 staff; consisting of two Professional Engineers, one GIS Manager, one Special Projects Manager, one Project Coordinator and one Mapping Technician. Also supervises consultants and contractors as required. Make continuous checks on work progress to ensure that the best methods, materials and procedures are being used. Position provides guidance to reporting staff on more difficult issues and reviews assigned tasks for compliance to department and University policies. Sets the objectives and priorities and then determines the status of measures accomplishments against the strategic business plan goals, objectives and performance standards
Consequence of Error/Judgement
Deals with municipal and mechanical distribution systems and provides operational and Civil/Mechanical engineering and business acumen to the Division. This position makes significant and complex decisions and judgments to future needs in, in addition to immediate and/or emergency needs. Close attention is required to prevent service failures and to identify and correct problems that could result in both a serious financial and/or loss of gas, or water service to the University.

This position is critical to the success of UBC Energy and Water and the Mechanical Services it provides. Decisions of considerable complexity in municipal/mechanical engineering are made on a continuing basis and these decisions are of vital importance to the continuation of the University's services.
Errors where they occur could result in a complete or partial shutdown of the University. This could result in significant damage to the University's reputation, property or danger to safety of personnel up to loss of life. Errors could potentially increase the operation cost to the University or they could increase the rate of degradation to the University infrastructure.
Undergraduate degree in a relevant discipline. Eligibility for membership in a professional Institute or Association. A minimum of 10 years of experience involving the management of professionals or the equivalent combination of education and experience. Experience in a field related to mechanical and/or civil engineering design, project planning and control, including labor and material cost estimating experience. This includes a comprehensive knowledge of Utility practices and function of all parts of Land and Building Services.

Experience in engineering management and business planning & development in a municipal or energy utility environment.

Experience working with energy systems (natural gas, and familiarity with electric utilities), pressurized compressible and incompressible pipelines, hydrology and open channel flows, and environmental issues (air, water, and land).

Experience of planning, coordinating, expediting and priority setting together with a broad knowledge of the Plumbing, Pipe fitting, Power Engineering, and Heavy Equipment trades.

This position demands multi-disciplinary skills and experience in Civil Engineering (water and sewers), Mechanical Engineering (hot water and gas), environmental/resource sciences, and general management (business management, operations management, and technical management).

Must be able to manage multiple projects and tasks simultaneously

Work must be considered in advance, materials obtained and time scheduled. A critical examination of job details is required to foresee and prevent field problems.

Excellent communication skills (oral and written), negotiation, conflict resolution and interpersonal skills are necessary.
Working knowledge of applicable government codes and regulations, and a knowledge and understanding of utility structures, markets and how they are applied at utility operations.

Experience with MS-Office (Word, Excel, Access, Powerpoint, Mail, and Scheduler), AutoCAD, engineering modeling, energy consumption, analysis and forecasting software.

Familiarity with engineering software such as Stoner (gas distribution), Cybernet (water), SANSYS, and XPSWMM or related software would be an asset

Valid and subsisting Class 5 drivers license with a satisfactory driving record.
Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.