Hearing Office Judicial Clerk

Government of Alberta - Calgary, AB (30+ days ago)

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If you have a strong interest in the court system and are looking for a challenging and diverse career, the Calgary Hearing Office has an opportunity for you.The Hearing Office in Calgary operates 24 hours a day, 365 days per year. Shifts are on a six days on, three days off rotational basis. The successful candidate would require availability for all shifts.

As a Hearing Office Judicial Clerk, your responsibilities will include:

  • Entering data from court endorsements onto the Justice Online Information Network (JOIN)
  • Organizing and managing administrative processes within the courtroom for both family and criminal proceedings
  • Maintaining the court record, including operation of the digital recording system; maintaining the decorum of the court.
  • Preparing release documents, summons, warrants for arrest and other court documentation
  • Accepting payments for release and explaining court documentation to the public
  • Exercising your role as a non-presiding Justice of the Peace, by conducting administrative bail releases, explaining terms of release to offenders in custody and completing bail assignments Providing assistance to the public and legal community
  • This position may require coverage at the Calgary Remand Centre
As a representative of the administration of the courts you possess:

  • Strong written and oral communication skills
  • Ability to excel in a fast-paced environment while maintaining a high level of client service and professionalism
  • Exceptional customer service skills
  • Sound judgment
  • Ability to multi-task in a number of settings
  • Ability to work independently and in a team environment

Judicial Clerk: High School diploma and at least six months of related experience such as in a courthouse, law firm, or in office administration. Customer service experience will also be considered.

Senior Judicial Clerk: High School diploma and minimum two years of related experience, including 18 months of directly related experience as a Judicial Clerk and the successful completion of the departmental para-legal program.

Experience using MS Office (Word) is required; please ensure this is documented on your resume.

Relevant experience in a courthouse, as a legal assistant/paralegal or with customer service dealing with a cash register/balancing in a professional environment is an asset.

A Legal Assistant or Paralegal Certificate or Diploma will also be considered an asset.

Experience with the Justice On-Line Information Network (JOIN), or with the digital recording system (FTR) are considered assets.

Equivalency: Related experience or education considered on the basis of one year of experience for one year of education or one year of education for one year of experience.


Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies: https://www.alberta.ca/assets/documents/psc-alberta-public-service-competency-model.pdf

The competencies needed for this role include:
Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcome and solutions.

Systems Thinking: The work done within the APS is part of a larger integrated and inter-related environment. It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind.

Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a
changing environment.


Judicial Clerk: $1,632.47 to $1,989.74 bi-weekly ($42,607 to $51,932 annually)
Senior Judicial Clerk: $1,921.58 to $2,358.35 bi-weekly ($50,153 to $61,552 annually)


There is one temporary position available with a term of two years. Please note the Calgary Hearing Office is a 24 hours a day, 7 days a week operation. Shifts are on a rotating 6/3 rotational schedule.

The Judicial Clerk classification works 46.75 hours per 6 day on.

Final candidates will be required to undergo a security screening.

This position requires Canadian Citizenship in order to obtain a Justice of the Peace appointment.

This position may require extended periods of sitting and/or standing.

The candidate must have the ability to lift files/exhibits to a weight of 25 lbs.

Only candidates possessing at least 18 months of Judicial Clerk experience may be considered at the higher classification level and salary.

Final candidates will be asked to undergo a security screening.

How to Apply

To apply online, users will be required to have an online account: https://www.alberta.ca/navigating-online-jobs-application.aspx

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, and experience. In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time.

For example: January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs shifts/week).

As only one file can be uploaded, please ensure your cover letter, resume and any other related documents are submitted in one file using the following suggested naming convention: Lastname,Firstname_JobIDXXXXXXX

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)
It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Only if you are unable to apply online, please submit your cover letter and resume, quoting the Job ID, to: Chantal Nguyen by email at chantal.nguyen@gov.ab.ca

Tips for Applicants: https://www.alberta.ca/alberta-public-service-hiring-process.aspx

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting, please contact Chantal Nguyen by email at chantal.nguyen@gov.ab.ca

If this competition is closed as per the closing date noted above, please continue to check http://www.jobs.alberta.ca for a listing of current career opportunities with the Government of Alberta.