Administrative Assistant - Equity Trading

RBC - Toronto, ON (30+ days ago)

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What is the opportunity?

Do you have a positive attitude? Does the prospect of working in a fast-paced environment appeal to you? As an Administrative Assistant with RBC, Equity Sales and Trading you will bring these skills to the table to tackle responsibilities with flexibility, a positive attitude and receptiveness to changing responsibilities, multiple demands and a growing base of constituents. The position provides administrative support to a medium sized department of professionals within the Global Equities Equity Trading in their day-to-day responsibilities. The duties include backing up other administrative assistants within the department and assisting with special assignments for the entire team.

What will you do?

Conduct administrative activities and engage in administrative processes associated with supporting the Equity Sales and Trading teams, including but not limited to answering phones, preparing individual expenses, printing presentation material, etc
Ensure smooth onboarding of new employees and co-op students through collaboration with HR and functional support teams.
Calendar Management - schedule meetings, book meeting rooms, maintain the vacation schedule. Prioritize and work to proactively identify potential needs and or adjust schedules as required.
File, Review and Reconcile the expense reports and service invoices in accordance with internal policies
Assist with Equity related data management in corporate client relationship management platform
Book travel arrangements, arrange couriers, restaurant reservations for the Equity Sales and Trading. Domestic and international travel arrangements
Manage ad-hoc requests such as client events, sponsorship or donations, catering, etc…
Maintain the highest level of confidentiality at all times in circumstances where required and necessary.
Work as a team with other Administrative Assistant and provide back-up coverage to other executive admin assistants within the team.
Work with Sales and Trading to train, promote usage and instruct on best practices of RBC’s CRM (Contact Relationship Management system) and other Client Intelligences tools

What do you need to succeed?

Must-have:
This role operates within a fast paced and deadline driven office environment, the successful candidate must be able to focus and calmly prioritize and execute multiple tasks in a fast paced, high-pressured work environment providing fast, friendly, and accurate service.
Strong organisational skills and be detail oriented
Minimum 3 years’ experience in an administrative assistant capacity
Ability to handle highly sensitivity information with complete confidentiality
Ability to maintain consistent and high levels of performance
Strong ability to multi-task projects across groups
Strong verbal and written communication skills both internally/externally
Strong working knowledge of Word, Excel, PowerPoint, Outlook, and Visio and Web browsers

Nice-to-have:
Very good understanding of the processes, policies and procedures required for proactively supporting an multiple people at varying levels of seniority
Ability to work well in a team environment and independently
Accept other duties as assigned

What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

A comprehensive Total Rewards Program including benefits
Ability to make a difference and lasting impact
Work in a dynamic, collaborative, progressive, and high-performing team

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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at rbc.com/careers.

JOB SUMMARY
City: Toronto
Address: 200 Bay St.
Work Hours/Week: 37.5+
Work Environment: Trading Floor
Employment Type: Permanent
Career Level: Experienced Hire/Professional
Pay Type: Salaried
Required Travel (%): 0
Exempt/Non-Exempt: N/A
People Manager: No
Application Deadline: 02/21/2020
Platform: Capital Markets
Req ID: 223181

Ad Code(s):