Office Administrator/Bookkeeper

Sound Designs - Toronto, ON (30+ days ago)

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Responsibilities

  • Manage phone and mail communications both internally and externally to maintain a professional image, to receive visitors for office meetings, answering and managing incoming calls and coordinating deliveries.
  • Streamline administrative processes and create organization structure to improve and manage the work flow process for the entire company.
  • Responsible for company‚Äôs day to day operations (such as organizing orders, invoices, commercial invoices and shipping documents)
  • Coordinate overall administrative duties including maintaining databases, scheduling, calendars, etc
  • Manage, create and update internal documents used to track install time and parts on work orders
  • Assist with various bookkeeping/accounting functions including but not limited to, client billing, processing payments and reconciling invoices AP and AR and Payroll

Competencies

  • Enthusiasm and Initiative.
  • Leadership and collaboration.
  • Increasing Responsibilities/Time Management/Ability to Set Priorities
  • Problem Solving and Decision Making.
  • Communication Proficiency.
  • Organized/Strong attention to detail and a Sense of Urgency

Position Type/Expected Hours of Work: This is a full-time position, and hours of work and days are Monday through Friday, 8.00 a.m. to 4 p.m.

  • Computer Skills: MS Word, PowerPoint, Excel, Adobe, BV, Google Docs, Gmail, Outlook

PAY: DEPENDING ON EXPERIENCE

Required experience:

  • Accounting Software BV, quick books, acpac: 1 year

Required education:

  • High school or equivalent

Job Type: Full-time

Experience:

  • administrative assistant: 1 year (Preferred)

Location:

  • Toronto, ON (Preferred)

Language:

  • English (Required)