Administrative Clerk

SGS - Montréal-Est, QC (30+ days ago)

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Company Description

About SGS

Make a difference with SGS! With over 94,000 employees and 2,600 offices and laboratories around the world, SGS is the driving force behind all efforts to ensure the quality and integrity of the services offered to companies in nine industries. As the world leader in inspection, verification, testing and certification services, Forbes has ranked SGS Group among the best multinationals and most innovative companies in the world. The Dow Jones Sustainability Indices have also recognized the SGS Group for its sustainability processes. SGS employs more than 2,000 team members in 70 locations across Canada

Job Description

This position provides office support to a variety of departmental professionals and mid-level to senior manager and department heads as well as customers. Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers and assignments simultaneously. May include data entry.

Keys in, edits, proofreads and finalizes reports, statements, invoices, forms, presentations and other documents, using computer systems and software.
Sorts material that is to be filed according to particular filing systems.
Classify, code, cross-reference, log and stores records.
Maintains and prepares reports from manual or electronic files, inventories, mailing lists and databases.
May sort, process and verify applications, receipts, expenditures, forms and other documents.
Ensures smooth operation of office equipment and machinery, and arranges for any maintenance and repair work.
Placing orders for office and lab supplies in the system
Receiving orders (physically & in the system)
Entering data into system
Preparing draft reports
Answering e-mails and distributing reports and data to customers via email
Iprocurement – Input invoices and all third-party contractor invoices
Credit card processing and AR inquiry
CA OM User function of creating BOSS numbers
Entering payroll in the system
Entering expenses in the system
Perform filing and maintaining filing system
Arranges luncheons, meetings and client functions, and co-ordinates attendees.
Arranges travel and accommodation reservations.
Assist with Switchboard duties (at some locations).
Provides mutual back-up support to other Administrative staff as required.
Assist in sample management as required


Minimum of a High School Diploma or a General Educational Development equivalency (GED).
  • A post secondary education in a recognized administration or science program would be an asset.
  • Previous working experience in an Administrative related role.
Additional Information

SGS Canada is an equal opportunity employer and we are committed to achieving greater accessibility by providing accommodation for people with disabilities during our hiring process. Accommodations are available on request for qualified candidates during each stage of the recruitment process.

Please note that candidates applying for Canadian job openings should be authorized to work in Canada