Benefits Clerk

University of Victoria - Victoria, BC (21 days ago)

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The Payroll department is a tight knit team of Payroll professionals that value providing accurate and timely pay, exceptional customer service, and salty and sweet snacking.

This is a unique opportunity to work as a Benefits and Payroll professional for a large, ever-changing, diverse and fun organization. The Payroll team provides position, benefits, and entitlement coding for the entire University including faculty, staff, research assistants and teaching assistants.

Job Summary
The Payroll Office processes payroll , administers deductions, issues Records of Employment and prepares T4 tax slips for all employees at the University of Victoria.

The Financial Services portfolio includes the administrative areas of Purchasing, Research Accounting, Payroll, Accounts Receivable, Accounts Payable, Banking, Service Excellence and Financial Services university Strategic Framework initiatives. Financial Services works with, and provides support to all areas of the university community to ensure effective training, controls, compliance and core business policies and processes are met. Financial Services aligns the planning and goals of the portfolio to the Vice President Finance and Operations vision and the University’s strategic framework.

The role requires the use of in-depth knowledge of payroll and benefit systems and processes to ensure compliance of requlatory and collective agreement requirements and accuracy while managing large volume of information and data. The Benefits Clerk monitors and administers employee benefit deductions for all Faculty and staff on a semi-monthly pay basis; prepare monthly reconciliations for prepaid benefits and benefit premium remittance accounts; administer maternity and parental leaves; and investigates process anomalies.

The Benefits Clerk is responsible for providing client service to external and internal users and works closely with the Benefits Office and Pensions Office.

Job Requirements

Proficiency with computer applications (i.e. MS Office)
Ability to effectively use interpersonal skills to provide excellent client support and build working relationships
Demonstrated ability to take responsibility and accountability to ensure high quality of work
Ability to manage changes in work tasks and effectively work within changed process, structure, requirements.
Ability to resolve difficult or complicated challenges
Presents ideas in a clear, concise, organized manner while maintaining composure and tact in difficult and/or emotional situations
Maintains employee confidentiality and confidence
Team work-promotes cooperation and commitment within a team to achieve goals and deliverables.
Helps create a work environment that embraces and appreciates diversity.

Specialized Knowledge/Education:
Completion of Payroll Compliance Practitioner (PCP), and/or completion of recognized accounting or benefits courses toward a certificate or diploma.
Intermediate to advanced knowledge of Excel.

Must have a minimum of three (3) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training and experience.

Related work experience should include:
considerable payroll experience preferably obtained from a large, unionized environment
demonstrated in-depth knowledge of Employment Standards regulations
hands-on knowledge of general administration and relevant payroll, benefits and accounting best practice, regulations, policies, procedures and systems

Preference will be given to applicants with experience with:
experience with Banner HR system highly desirable
applied knowledge of campus collective agreements
UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.

Read our full equity statement here:

Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact Belinda Fontes, HR Programs and Project Manager, at Any personal information provided will be maintained in confidence.

Additional Information
997832-ACCT-2019-UPD FOR JD-Benefits Clerk-PB9