FIREFLY is individual(s) to provide administrative assistant support to Clinicians and Managers.
Key Job Functions:
Provide receptionist duties including but not limited to scheduling appointments and conference calls, maintaining schedule boards, screening incoming calls, taking messages and re-directing crisis calls to appropriate service or agency.
Sort and deliver incoming/outgoing mail and maintain an adequate stock of necessary office supplies.
Maintenance, meter reading and troubleshooting for all copiers, fax machines, postage meter, etc.
Assist with the preparation for Agency events as required including shopping for snacks/office supplies and monitoring of gift cards and receipts.
Qualifications and Key Requirements:
High School Diploma
College Diploma in Business or equivalent combination of education and experience would be considered an asset
Excellent organizational skills and the ability to work independently
Excellent verbal and written communication skills with the ability to prioritize workload
Must be able to maintain confidentiality
The ability to manage a reasonable workload; effective priority-setting and follow-up
Role model the vision and values of the Agency
Value the concept of teamwork and ability to work independently
Ability to deal with conflict, mediate and problem solve
Quality of work to meet or exceed Agency specifications
Current Criminal Reference check that is free of any offense
Must respect and actively promote health and safety policies of the Agency