Temporary Full Time (Non-UnionT)
Open to all current Town of Oakville employees and external applicants
This is a two year contract opportunity
Reporting to the Manager, Capital Projects, this position is responsible for project management on construction projects of various size and complexity and capital planning and standards development for design and construction on town owned buildings.
What can I expect to do in this role?
As the Project Manager, Special Projects – Construction you will:
Provide project management services and lead a range of projects (up to $50 million) including new construction, renovations, additions, demolition, site remediation, environmental studies, engineering studies, Building Condition Audits, etc.
Plan, research, develop and manage the implementation of construction project at Town facilities through all phases: initiation, planning, execution, monitoring, and project close.
Assist facility user departments in scope development and in analyzing space needs / building equipment functional requirements.
Monitor progress of projects and coordinate communications with client groups, public, SMT and Council.
Provide leadership to building committees in the selection of consultants and general contractors. Prepare RFP, RFQ, Expressions of Interest and Tender invitations, coordinate submissions in accordance with the Purchasing By-Law, evaluate bids and award of project.
Manage consultant services throughout all phases of design and construction.
Manage contractor services throughout construction monitoring site progress and compliance with contract documents. Ensure that the project schedule, cost, execution and quality control is maintained according to the contract documents.
Provide vendor performance management in accordance with town policy.
Review and oversee project design and construction with respect to the town’s accessibility, sustainability and other town building standards.
Review the work produced by design consultants and general contractors to ensure that all functional, statutory requirements, financial, completion deadlines and legal objectives as well as quality and corporate standards are met.
Monitor project budget and tracks variances, process change requests, change orders and payment certificates. Ensure project administration meets all requirements of the Construction Act including for Prompt Payment and all other applicable legislation.
Manage project deficiencies, project close-out and warranty.
Represent the town’s interests with respect to insurance and bonding requirements.
Advise Senior Management, members of Council and the public as well as advisory committees on construction related matters.
Coordinate commissioning of buildings.
Assist Manager with Advance Planning and Capital Planning:
Liaise with client departments with respect to service delivery for quality control and continuous improvement.
Assist departments in needs identification for upcoming projects. Act as technical resource for master planning, feasibility studies and business cases focused on budgets, design standards, construction methodology and alignment with FCM department policies and standards.
Under the direction of the Manager, develop budget requests and 10-year capital forecast for new construction program.
Liaise with authorities having jurisdiction at pre-planning stage.
Update budgets in 10-year forecast.
Maintain historical database of project costs for future planning.
Assist in evaluation of new land and building purchases to determine environmental and physical constraints to assist in determining suitability for intended use.
Research planning, zoning, by-laws, and other SPA and building requirements for new projects to ensure compliance, suitability of site and sufficient moneys are budgeted.
Develop Policy & Standards related to design and construction at town owned facilities:
Develop/maintain general policies and standards for FCM programs related to administration, safety and asset management.
Develop/maintain corporate guidelines and standards for accessibility, sustainability, space use, signage, furniture, construction means and methods, building design, etc. Develop training module for town staff as required.
Research regulations and industry benchmarks for FCM programs to ensure procedures comply with legislation and current industry trends and practices.
Review current town standards and update for technological advances and/or industry changes.
Maintain/update department Service Level Agreement with client departments including tracking KPI for FCM programs. Monitor/analyze progress, effectiveness and compliance.
Develop a QA/QC program for quality assurance / quality management.
Work with staff and management in the analysis and evaluation of current business practices and recommend processes / methodology towards continuous improvement.
Assist Manager in development of the Lean Project Management Office and associated objectives, policies, guidelines, methods and procedures, templates, etc.
Work closely with Purchasing to develop / modify FCM department templates for RFQ, RFP, NRFP, Informal Tender to align with purchasing policies and methods.
Supervise CUPE 1329 direct reports (Project Coordinator, New Construction): assign work activities, identify and resolve issues, discipline staff when necessary and conduct performance evaluations of staff. Responsible for hiring, staff development, discipline and work assignment for direct reports.
Collaborate on cross-functional teams with other town staff and consultants related to project management and capital planning throughout the Corporation including changes to contracts, supplementary conditions to industry contracts, statutory requirements, lien procedures, purchasing by-law, etc.
How do I qualify?
You are registered as a Technician/Technologist with the Ontario Association of Certified Engineering Technicians and Technologists or are an intern with the Ontario Association of Architects or the Professional Engineers Ontario or have an equivalent experience in the design and construction field. Your formal education is augmented by a minimum of ten years’ experience in the project management of construction projects and by progressively responsible positions that have resulted in outstanding leadership and analytical skills complemented by a highly developed understanding of municipal government and service delivery.
Core Knowledge Required for Success:
You are an experienced leader with a comprehensive knowledge of:
Current and future policies, practices, trends, technology and information relating to design and construction coupled with extensive knowledge of project management procedures. PMP certification is an asset.
Different contract models and best industry practices for delivery of construction projects, contract law, business accounting, human resource management, contract administration and risk management.
Lean Six Sigma certification or training in similar lean tools are an asset.
LCI, ASHRAE, Electrical Code, Environmental Legislation, Ontario Building Code, Ontario Fire Code, Occupational Health and Safety Act, Accessibility Legislation and Microsoft Project.
LEED certification is an asset.
Construction drawings, specifications and contract documents with experience in various types of construction projects.
Cost estimating methodology and in the preparation of specifications and tender documents.
Working knowledge with AutoCAD drawing software is an asset.
Strong interpersonal and communication skills including experience leading cross- functional teams.
Strong negotiation and human relations skills with demonstrated ability to challenge, lead and influence others without direct authority.
Excellent oral and written communication skills.
Strong problem solving, analytical and strategic ability.
PC based software including word processing, spreadsheets, process mapping and project management applications.
Strategic Thinking – innovating through analysis and ideas
Engagement – mobilizing people, organizations, partners
Management excellence – delivering results through action management, people management and financial & asset management
Accountability and Respect – serving with integrity and respect
Click HERE to view the competencies for this Supervisor level.
Teamwork, accountability, dedication, honesty, innovation and respect
a progressive work environment that promotes a work/life balance and strives to be a great place for great people to do great things
Applications for this position must be received at oakville.ca in the employment section no later than midnight on October 28, 2019.
DATED: October 15, 2019