Administrative Assistant- Regulatory

Hydro One Networks Inc - Toronto, ON (30+ days ago)

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33681 - Toronto - Regular -

Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.

It’s an exciting time to join the team at Hydro One!

General Accountabilities:
Provide administrative and support services for the Vice President & Chief Regulatory Officer,as well as supporting the Vice President of Corporate Tax.
Provide administrative and support services relative to communications, and records management and report preparation.
Contribute towards the effective achievement of the business goals and strategies of Regulatory Affairs, Corporate Risk and Outsourcing at times.
Ability to work independently at times as well as in a team environment.

Specific Accountabilities:
Manage and be responsible for the provision of administrative and support services relative to communications and records management.
Prepare routine correspondence and submissions, including reports, forms, memos, including labour relations and other information to be processed.
Monitor and maintain health and safety records for the departments.
Compose routine and non-routine correspondence for supervisor's signature.
Prepare reports, using submissions provided from direct reports.
Able to use computerized office systems for tracking internal and external correspondence and action items for supervisor.
Prepare and process confidential material, as required.
Arrange meetings with internal staff, senior management, external groups and government, as required.
Arrange various activities and projects such as business planning, budget preparation, performance measurement and reporting, etc.
Coordinate and be responsible for all domestic and overseas travel, transportation and accommodation arrangements, including personal itinerary, cash advances, provision of foreign currency, etc.
Assist the supervisor in scheduling priorities, work projects, target dates, meetings and new or pending assignments.
Handle requests for meetings, speaking engagements, media interviews, conferences, etc.
Maintain calendar, coordinating requests for supervisor's time with that of internal staff, senior management, external groups and government agencies.
Ability to assign and review General Ledger (G/L) codes to transactions, investigate variances and work with supervisor to resolve discrepancies.
Handle all incoming and outgoing mail, telephone calls as well as determine issue and prioritize response
Re-route direct enquiries or communications as necessary to appropriate staff within the company.
Assist in improving administrative efficiency and recommend various administrative procedures.
Maintain tracking systems to ensure deadlines are met.
Set up and maintain a local records centre for supervisor's use.
Act as official records custodian for confidential and general files.
Establish and maintain retention schedules and arrange for storage/destruction of records.
Perform other projects and duties required by supervisor

Selection Criteria

Essential Knowledge:
Experience with Microsoft Outlook, Word, Excel and Power point.
Candidates with SAP, and SharePoint, and expense management software experience would be an asset
Requires knowledge of websites for various policies and guidelines to assist completing and checking material/forms for accuracy such as Corporate Change Cards policies; Human Resources policies
This knowledge is considered to be acquired either through the successful completion of Grade XII in a Secondary School or by having the equivalent level of education in other office/business administration related studies.

Essential Competencies:
Requires a high proficiency in English language through verbal and written skills
Ability to work in a collaborative manner within the department and with staff in other departments including senior management is essential
Ability to prioritize, attention to details and problem solving skills
Reliable and dependable
Ability to communicate clearly, concisely and persuasively

Hydro One employees, you can apply online via the Careers module in Success Factors. To access Success Factors, click on the Talent Management link in the Applications drop-down menu on the HydroNet site. Otherwise, if you do not have Hydro One computer access, forward your application to Vacancy.Management.Office@HydroOne.com, TCT08, or via fax at 416-345-6230. In the event you are experiencing difficulties applying to this job please consult our help page here.

Deadline: January 5, 2020

Questions about the posting should be directed to the hiring manager. If you are selected for an interview or further evaluation and require special accommodations please speak with the hiring manager.

NOTE: An Employee who is the successful applicant to a vacancy that results in a move between the Hydro One companies (Hydro One Networks, Hydro One Telecom and Hydro One Remotes) will have his/her EI and CPP deductions restarted. If as a result of the restart of these deductions the employee over contributes to EI and/or CPP, the employee will be eligible for a refund of the over contribution through their personal income tax return. For further details, please contact the HR Support Centre.