Administrative Coordinator

Western University - London, ON (30+ days ago)

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About Western

With an international reputation for success, Western ranks as one of Canada's top research-intensive universities. Our research excellence expands knowledge and drives discovery with real-world application. Western also provides an exceptional employment experience, offering competitive salaries, a wide range of employment opportunities and one of Canada's most beautiful campuses.

About Us

Research Western under the leadership of the Vice-President (Research) is responsible for ensuring that Western has vibrant and growing interaction with various sources of research funding and that the faculties have increasing funding for their research programs. It is also responsible to ensure a healthy flow of technology resulting from Western research to the commercial world thereby creating jobs, increasing economic development and the general betterment of society.

WORLDiscoveries® is the Business Development arm of Western University, Robarts Research Institute and the Lawson Health Research Institute. The business unit serves as the exclusive advocate and agent for promising commercial and technology transfer opportunities derived from London’s extensive research portfolio.


Note: This position is based in Toronto

The Administrative Coordinator will be responsible for overseeing the logistical and day-to-day activities of 2 WORLDiscoveries Asia satellite offices in Toronto and Montreal, coordinating ongoing strategic projects, and assisting in market research and related activities

The incumbent will carry out various administrative functions including:

Monitoring and reporting on financial processes for both offices (eg. business and travel expenditures and revenue generation).
Developing and maintaining various databases and internal tracking documents
Assisting in the development of communication materials
Maintenance of online communication portals – ie website, social media
Coordinating logistics for business meetings, stakeholder/client visits and events.

Under the direction of the WD Asia Director, Business Development Officer (Toronto) and Business Development Manager (Montreal), the Coordinator will:

Help identify new outreach opportunities through market research
Conduct research to identify grant/funding programs and opportunities
Assist with the drafting, preparation and submission of grant funding proposals/reports

In addition, the incumbent provides overall administrative support to the WD Asia satellite personnel in Toronto and Montreal and carries out other administrative or coordinating duties as required.


Undergraduate Degree

1 year experience in an office administration role

Knowledge, Skills & Abilities:
Knowledge of general office procedures including records management & database systems
Proficiency in an Asian language(s) is an asset
Familiarity with financial records management
Proficiency in the use of computer programs including Microsoft
Ability to establish effective routines for excellent communication with all members of the team to maximize productivity
Ability to conduct effective market research and present outcomes
Ability to create a positive impression while interacting with others and responding to inquiries, by telephone, in person or electronically
Proven ability and natural inclination to interact with people in professional, respectful and
diplomatic manner
Self-motivated multi-tasker with strong organizational skills
Demonstrated ability to work independently, take initiative and follow through on work
Excellent written and verbal communication skills
High level of accuracy, attention to detail and understanding of confidentiality issue
Experience in event/meeting coordination is preferred
Results-oriented with an ability to handle many tasks and maintain a high level of individual and team performance.
Familiarity with University policies and procedures preferred

Applying at Western

To ensure that your application is given full consideration, please complete all relevant sections of the application. Please include a cover letter and CV with your application.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at or phone 519-661-2194.

Please Note:
We thank all applicants for their interest; however, only those chosen for an interview will be acknowledged.