Senior Contract Administrator

Kasian - Calgary, AB (30+ days ago)

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We are currently seeking a Senior Contract Administrator to join our Vancouver office. You will manage all aspects of the construction administration process for large scale and complex projects. You will be responsible for ensuring that the design intent is maintained through construction completion. While working as part of a collaborative team, you will manage the construction phase of projects for Kasian which includes overseeing contracts, reviewing construction documents, and site reviews.

Here’s what you’ll be doing at Kasian:
Plan

Assist Project Manager in planning the profitable execution of the Construction Administration stage of large and complex projects
Review contract documents at 75% and 95% stage (prior to tendering) and ensure overall document coordination
Provide feedback on buildability and code issues to documentation team
Protect the project design intent through contract documents
Provide input as requested by Kasian’s Project Manager and/or production department on budgets, schedules, etc.
Participate in pre-bid conference with Project Manager and client
Prepare detailed construction contracts
Review general contract conditions and confirm interpretation with client and contractor
Establish job protocol and lines of communication between owner, architect, engineers, contractor, subcontractors (if applicable), and vendors

Deliver

Maintain the quality of the design through the construction phase
Manage and administer contracts
Ensure the interests of Kasian are promoted and protected at all times
Coordinate all architectural functions from tender to close-out of project
Coordinate all consultants from tender to close-out of project
Attend and represent Kasian at all contractor/client/job site meetings during CA phase of project
Develop and recommend solutions to contractual issues and act as the arbitrator of the contract
Interpret documents and communicate interpretation to other parties via shop drawing reviews, RFI’s, etc.
Prepare and issue construction drawings/sketches in consultation with design team
Circulate documents, drawings, and samples for all necessary approvals to consultants/clients
Maintain control log of all shop drawings, and consultant and architectural drawings
Ensure review of submitted shop drawings, product data, and samples is completed by each responsible discipline
Coordinate with Project Manager on significant items such as changes to design and cost
Prepare, analyze, approve, and process all requisitions/change orders after consultation with owner and contractor
Review and coordinate progress claims and prepare appropriate certificates of payment
Perform project close-out processes and activities as defined in the project specifications including deficiency reviews, substantial performance review, total performance review, receipt of manuals and warranties, preparation and coordination of letters of assurance, final ccupancy inspection, permits, etc
Ensure professional responsibilities and obligations are met including compliance with codes and bylaw
Assist in mentoring other Contract Administrators

Review

Monitor project performance at Construction Administration stage of strategic projects, and to resolve issues
Advise Project Manager immediately of any project contract administration issues and work to resolve any problems
Review workmanship standards for compliance with documentation and codes on an on-going basis

Here’s a little bit about you:
Degree in Architecture or Diploma in Architectural Technology Diploma coupled with building technology experience and related 5+ years of Contract Administration experience
CCCA certification is considered an asset
Proficient in bidding procedures, project field reporting, field reviews, payment certification, site document processing (CCN/RFI/SI) and contract change procedures
Knowledge of procurement regulations, policies and practices
Strong building science background with an excellent understanding of construction process, methods, and materials
Solid understanding of applicable local building codes, bylaws and local governance in authorities having jurisdiction
Ability to represent Kasian professionally at senior levels
Exceptional communication and leadership skills including the ability to mentor
Excellent time management and organizational skills
Proactive, confident approach to contract administration
Strong analytical and problem-solving skills
Proven track record of maintaining high quality standards while working within tight deadlines

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