Dine Alone Records is in need of an experienced and motivated Personal/Executive Assistant to support the President of Dine Alone Records/Bedlam Music Management. The main goal of this role is to maximize efficiency and support for the label’s founding father, so he can focus on growth to positively impact our vast roster of talented musicians and upcoming artists. What we see in the ideal candidate? They possess excellent communication skills, have independent working capabilities, a sense of urgency, and most importantly have a love and passion for music! We hope the candidate brings their A-game to the team including great organizational and prioritization skills, and the ability to multitask, as there are a few moving parts. Dine Alone Records is growing rapidly and have big goals for the future, so we’re looking for someone who’s ready to meet the challenges of the job and enable us to enjoy sustainable success.
Executive Assistant Responsibilities:
- Complex calendar management for personal and business activities
- Scheduling of internal and external meetings
- Plan domestic and international travel schedule
- Manage expenses in a timely manner
- Make timely and smart decisions; understand when to take ownership of a decision and when to involve other parties
- Exceptional verbal and written communications skills and the ability to switch gears at any given moment
- Coordinate logistics for a seamless travel experience
- Interact with external partners
- Understand intricacies of cultural differences and operate within multiple time zones simultaneously
- Ability to work with an awesome team
- Track completion of key deliverables and follow-up on outstanding items and other projects as needed
- Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
Basic Qualifications
- 3+ years’ experience providing executive level assistance in a fast-paced environment
- Ability to quickly learn organizational structure and the objectives of the team
- Must demonstrate passion and enthusiasm for Dine Alone Record’s vision
- Strong organizational and communication skills
- Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
- Impeccable attention to detail
- High level of integrity and discretion
- Sense of humour and ability to work while having fun in a music driven environment
- Ability to communicate effectively with a variety of groups such as external partners, senior management, peers and outside vendors
- Highly motivated, organized individual who is able to work effectively with minimal supervision
- Excellent Outlook, SharePoint, Microsoft Word and Excel skills
- Ability to maintain composure and task switch efficiently in a rapidly changing environment
Preferred Qualifications
- Music/entertainment industry experience
- Great time management skills
- Innovative and thinks outside the box proactively, strategically and analytically.
Job Type: Full-time
Salary: $45,000.00-$52,500.00 per year
Additional pay:
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- Store discount
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
