Degree Audit Business Analyst - IT3 (AESES)

University of Manitoba - Winnipeg, MB (30+ days ago)

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Job Description :
Degree Audit Business Analyst - Information Technologist 3 (AESES)
New Budget-Funded Project Full-Time
35.00 hours/week 35 hours/week Monday to Friday 8:30 am to 4:30 pm
Salary Range: $31.09 - $41.60 per hour ($56,583.80 - $75,712.00 per annum)
Proposed Start Date: June 11, 2018
Proposed End Date: June 14, 2019
Trial/Probation Period: 840.00 work hours

For more information, please contact:
Sharon Bannatyne
400 University Centre
204-480-1476 or

Responsibilities :
  • Set up and configure all aspects of degree audit and program planner in a manner that meets the business needs of each academic term, and for determining related procedures and operational schedules.
  • Analyze and evaluate existing business functions and processes related to degree audit and other student and academic systems processing.
  • Encode degree requirements into the degree audit and program planning systems.
  • Test, troubleshoot, and ensure data integrity of the system prior to release to the production system and after.
  • Act as a liaison between end-users and Information Systems Technology (IST) technical analysts and programmers by providing analysis, design, functional configuration, testing and maintenance of systems to ensure optimal system performance.
  • Interact with academic and administrative units to identify, define and document operational needs and objectives, current procedures, problems, input and output requirements, and levels of systems access as they relate to academic advising and degree auditing.
  • Translate user requirements into specific functional or technical solutions to increase advising efficiency. -Coordinate and manage end-user testing.
  • Identify, analyze and report software defects.
  • Evaluate system data and develop specifications for end-user operational reports.
  • Analyze and implement the Banner and uAchieve Security modules.
  • Work with Convocation Coordinator to develop graduation processes and degree confirmation.
  • Maintain a broad up-to-date knowledge of uAchieve degree audit software and Banner Student through individual self-study and research, attendance at seminars, lectures, webinars, training sessions and conferences.
  • Maintain effective and cooperative working relationships with IST staff, academic/administrative units and vendor consultants.
  • Develop relationships/contacts with other institutions using the same or similar software.
  • Develop and enhance advising and degree audit functions to better meet needs of the Registrars Office, academic units and administration.
  • Develop process flow documents to identify opportunities for system integration with advising practices. -Interact with Registrars Office staff to identify, define and document operational needs and objectives, current operational procedures, problems, input and output requirements, and levels of systems access.
  • Translate user requirements into specific functional or technical solutions to increase efficiency.
  • Track and document changes in functional and business practices and write detailed procedures that can be easily understood by end-users.
  • Provide training and develop training materials.
  • Document system configuration, coding structures, system processes, business processes and customizations.
  • Provide technical assistance, mentoring, and coaching to professional and technical staff on matters related to assigned areas.
  • Research the use of technology in academic advising and how it relates to degree audit systems and advising practices.
  • Attend Learning and Development workshops to develop leadership, communication and influencing skills.
  • Other duties as assigned.
  • Bachelors degree with a major in Business or Management Information Systems, or a related field, or equivalent is required.
  • A minimum of two years of directly related experience at the University of Manitoba, required.
  • Advanced level experience with the Aurora Student or equivalent student information system, required.
  • Experience in evaluating and mapping business processes, required.
  • Experience interpreting University of Manitoba rules and regulations, required.
  • Experience running and interpreting UM Achieve degree audits, preferred.
  • Experience configuring Banner or equivalent student information system, preferred.
  • Experience developing and delivering training and documentation, preferred.
  • Experience influencing peers, preferred.
  • An acceptable equivalent combination of education and experience may be considered.
  • Knowledge of business process mapping and re-engineering, required.
  • Knowledge of advising practices at the University of Manitoba, required.
  • Knowledge of complex higher education student information systems design and operation including characteristics and capabilities of information processing, required.
  • Knowledge of fundamentals of functional systems analysis, configuration and testing and methods of developing operational process specifications, required.
  • Knowledge of curriculum structure, including prerequisite functioning, required.
  • Knowledge of principles of using sets and subsets, required.
  • Knowledge of professional standards for key business systems and procedures, and methods pertinent to assigned area including laws, ordinances, codes, and regulations (FIPPA/PHIA) related to student systems information processing, required.
  • Knowledge of principles of program documentation and training, required.
  • Knowledge of change management principles, required.
  • Knowledge of the inter-relationships of campus departments and the basis of faculty specific policies and practices, required.
  • Knowledge of University of Manitoba governance and the RO's role in its application, required.
  • Ability to learn the characteristics of new systems and update skills to adapt to changing technology is required.
  • Ability to plan and initiate work of self and others is required.
  • Ability to work effectively, both independently and collaboratively, to meet established priorities and project schedules is required.
  • Ability to express concepts clearly and concisely both orally and in writing is required.
  • Ability to show good situational judgment in an academic environment is required.
  • Ability to work effectively and cooperatively with administrators, staff, end-users, project consultants and vendors is required.
  • Ability to present and lead discussions on system functionality as it relates to current operational needs is required.
  • Ability to work confidentially with discretion using tact, patience and courtesy is required.
  • Ability to create and deliver informational/inspirational presentations is required.
  • Excellent computer skills in Excel, Word, Access, Outlook, PowerPoint, Aurora Student and Visio is required.
  • Satisfactory work record, including satisfactory attendance and punctuality, is required.
Additional Information :
This project expected to last up to one year.