Accounting Administrative Assistant

Kidzsmart - Vancouver, BC (30+ days ago)

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Office Assistant/Junior Accountant job description:
Office Administration

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Perform clerical receptionist duties such as filing of hard copy and digital files, databases, and scanning documents

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Organize and maintain office furniture, equipment, and supplies

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Receive and direct all office communications, including phone, postal mail, email, fax, and especially courier deliveries and pick up’s.

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Maintain records of employee’s absences, such as vacation, appointments, time off

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Draft, edit and proofread correspondence, and reports on behalf of the upper management

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Assist in special office initiatives as requested by Management (plan holiday party, team outings and another social gathering)

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Assist with IT related issues when required.

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Adhere to deadlines for both administrative and accounting duties

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Duties will increase over time

Accounting

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Assist with accounts payable/receivables and managing invoices

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Assist in potential client’s credit application reviews

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Maintain customer lists with their different credit requirements and facilities; assist in client credit application

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Keep records of all communication with the customer

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Bank reconciliations, and credit card reconciliations

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Assist with month end

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Bank runs- prepare deposits and reporting them in Quickbooks

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Assist with time tracking for payroll purposes

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Other accounting duties as requested by the Controller

Skills

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Bookkeeping skills is an asset

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Knowledge in accounting software, such as Quickbooks

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Knowledge in Microsoft, such as Word, Excel, Power Point

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1-2 years experience as an administrative assistant

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Self starter that works well independently and is a team player

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Strong organization, problem solving skills and able to multi-task

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Proficiency in English both verbal and written

Please note this is a 16-18 month temporary position.

Current office location: 1003 Cambie Street, Vancouver BC

New office location as of October 1st: 101-2855 Arbutus Street, Vancouver BC