CEO Executive Assistant

LoopEnergy - Burnaby, BC (30+ days ago)

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Patented, peer-tested and industry applauded, Loop’s eFlow® technology is the first to create a uniform current density, solving one of the most challenging issues in hydrogen energy development – and offering a new vision for heavy transport.

Targeting short- and regional-haul freight markets as a replacement for fossil-fuel powertrains, Loop’s tough, zero-emission hydrogen/EV engine creates consistent peak power, improved performance, and a competitive total cost of ownership, without subsidies.

We are looking for a talented Executive Assistant to provide high-level support to the President and Executive team. This position will appeal to candidates that are fast thinkers and positive “let’s get this done” attitude. Consider applying if you enjoy handling media relations, marketing and administrative activities such as meeting and corporate events planning. The Executive Assistant will be expected to deal with domestic and international travel arrangements, expense reports and occasionally prepare high-quality brochures and activities to support overall department/company’s goals.

Position Responsibilities:
Attend confidential management and board meetings, prepare agendas and transcribe minutes
Maintain investor relation records, filing systems of paper and electronic documents, and ensure compliance with all record-keeping requirements
Prepare and format internal and external corporate documents (i.e. letters, reports, memos, brochures and presentations, etc.) for team members
Work closely with marketing relations to ensure the company website is up to date
Uphold a strict level of confidentiality and discretion; protect company information
Manage business expense tracking and submission
Coordinate executive communications including responding to emails and other correspondence, and interacting with stakeholders
Schedule and monitor meetings, speaking engagements and other appointments, ensuring there are no conflicts; manage travel itineraries for Executive members and other stakeholders as required
Coordinate meetings and special events including note-taking, room set-up and catering
Conduct research, compile data and liaise with external groups on behalf of the executive team as required
Assist with coordination and implementation of administrative policies and procedures; office management, carry out day to day administrative work as required.

Position Requirements:
5+ years of executive administrative assistant experience
Diploma/certificate in Business, Communication or Office Management. Bachelor’s degree preferred.
Excellent written, verbal communication and interpersonal skills
Ability to represent Loop Energy professionally, internally and externally
Excellent organizational and time management skills with the ability to manage conflicting and changing priorities
Ability to coordinate and interact effectively with team members
Ability to review, modify and create PowerPoint presentations at an advanced level

A competitive salary and benefits package awaits the successful candidate.