Project Control Specialist

Meridian Credit Union - St. Catharines, ON (30+ days ago)

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About the role:
This role will be responsible for supporting a wide variety of work within the Enterprise Project Management Office. Reporting to and providing direct support to Director, EPMO the role focuses on analysis and reporting across the portfolio, coordination of portfolio financial updates and helps ensure projects are managed with PMO standards and methodology. The role works closely with EPMO team members and other stakeholders and requires the ability to build strong working relationships; acts as the key liaison between the EPMO and internal stakeholders. A working knowledge of project management methodologies and a clear understanding of project management best practices is preferred. Specific responsibilities will be expanded over time as the PMO services mature to meet the needs of our evolving organization.

Responsibilities include but not limited to:
Manage Portfolio Reporting and Financials:
Creation or maintenance/analysis of various reporting requirements for PMO team, ELT and/or Board
Establish and maintain a ‘master’ view of portfolio to highlight major milestones across all projects to help Director, PMs, and other key stakeholders understand & better manage interdependencies
Coordinate efforts with PMs to identify, manage, track & report against all project milestones and across the whole portfolio
Collect required financial data monthly provide monthly ELT updates on actuals, forecasts and newly approved budgets, and tracking against Strategic Initiative Pool
Manage monthly reporting cycle of required EPMO reporting; track reporting schedules and advise PMO of due dates, prepare deck and cover note
Maintain oversight and coordination into newly approved CEO Exception initiatives and related tasks
Manage Non-EPMO Managed Initiative reporting; advise Business of due dates, collect initiative status and budget updates, and consolidate into EPMO Portfolio update

SharePoint Site Administration and Audit:
Act as content ‘owner’ for EPMO team site
Administers all new project sites and site maintenance to support the PM team
Continuously incorporate best practices and evolve SharePoint usage within the team, with support from the IT SharePoint team as required
Conduct regular reviews of all project sites to ensure adherence to EPMO standards and alignment to team goals and COBIT & IAS quality control standards

Phase 0 Administration:
Support the Director, EPMO in management and coordination of Phase 0 cycle and processes:
Schedule meetings, collect and post pre-reads materials with committee members
Attend meetings and take minutes (decisions/risks/issues/concerns/action items/timelines)
Collect & collate estimates and liaise with Business Owner to gather information required to complete the Business Case
Pull the initial estimate report and have Business Owner review to ensure all relevant stakeholders have provided input
Conduct follow up as necessary
Pull final report to be included in Business Case, including effort, resource names, and availability
Maintain the Phase 0 team site; add new initiatives, update the pipeline schedule, meeting calendar and distribution list

Other Duties:
Support PMO team by providing PM support for inflight initiatives during vacations or as deemed necessary
Champion process improvement opportunities for the EPMO
Act as 1st point of contact for all EPMO inquiries with internal stakeholders
Contribute to evolving EPMO best practices and maturing templates and methodology
Act as event planner for team meetings, engagement sessions and team building sessions

Qualifications and Skills

Exceptional communication abilities to tailor messages to different audiences (both verbal and written)
Highly analytical and detail oriented with the ability to communicate findings and recommendations to executive audiences
Excellent organizational skills with the ability to manage through ambiguity
Proactive action driven and able to work autonomously
Quick to learn, flexible, creative, and the ability to solve problems
Hands-on, pragmatic, results and detail-oriented
Resilience and the ability to effectively prioritize and execute tasks in a high-pressure, rapidly changing environment is crucial
Exceptional relationship building and collaboration skills
Proven commitment to the practice of project management and enthusiasm to support the evolution of the EPMOs mandate and processes

Experience & Education

College or University degree or related experience
Coordinator/Analyst experience with 1+ years’ experience in a project or PMO environment desired
Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) an asset
Expert user of Microsoft Office products, specifically Excel, Word, PowerPoint, Visio
Proficient SharePoint user and administrator (preferred)
Knowledge of PMI Project Management & SDLC best practices, processes and procedures an asset
Budgetary & project cost management experience an asset
Process improvement experience an asset

Experience the Difference!

Thank you for your interest in Meridian Credit Union. Please note that due to the volume of applications, only those under consideration will be contacted for an interview.

Meridian is committed to providing accommodations for people with disabilities. Should you require an accommodation, we will partner with you to meet your needs.