Operations Coordinator OperationsCoordinator

Gold Trail School District 74 - Ashcroft, BC (30+ days ago)

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JOB IDENTIFICATION: Operations Coordinator

JOB SUMMARY:
Under the supervision of the Director of Facilities and the direction of the Operations Lead
Hand, provides secretarial, bookkeeping and administrative services and coordinates activities
within the Operations Department.

DUTIES AND RESPONSIBILITIES:
01. provides secretarial services to the Director of Facilities
02. processes, records and reconciles purchase orders, inventory, invoices and packing

slips
03. prepares departmental payroll forms and all necessary related documentation and

provides to the payroll department
04. maintains records for capital projects
05. assists in the preparation of Tender documents
06. assists in budget development and monitoring
07. operates P.A. system and two-way radio bus communication
08. deals with sales representatives, contractors and suppliers
09. dispatches relief for operations staff
10. orders and maintains custodial inventory
11. receives and fills custodial orders and selects supplies and equipment
12. attends departmental meetings, recording and distributing minutes
13. maintains knowledge and understanding of the implementation of Occupational Health

and Safety, and WorkSafe BC policy and regulations
maintains knowledge of WHMIS regulations

14. co-ordinates transportation requirements including bus schedules and extra-curricular
trips with schools

15. manages Job Order system
16. performs year-end financial procedures
17. manages maintenance records of District Vehicles

QUALIFICATIONS:
01. Grade 12, with administrative assistant training at a community college or technical

school level
02. one year of experience in a related field
03. computer literacy in word processing and spreadsheets with advanced keyboarding

skills
04. physical capability to perform duties
05. provides a good role model
06. displays excellent communication, interpersonal and organizational skills
07. maintains safe work practices
08. Maintains confidentiality

For CUPE (Local 173) For School District No. 74 (Gold Trail)
Updated 09 May 2011