Contracts Specialist

Softchoice - Toronto, ON (30+ days ago)

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In light of these unprecedented times, Softchoice is committed to the safety of our candidates and our employees. With that in mind, we have implemented virtual interviewing for all candidates. We understand that you may need to interview with distractions around you (such as children or furry friends) and we will most likely be doing the same! For those joining Orange Nation, we will be onboarding all new employees remotely. Rest assured, though, that offering a human and inspiring onboarding experience is our top priority.

Support the day-to-day operations of Softchoice's Legal Department with a primary focus on the management of Softchoice’s contract repository; contract management and data entry; initial review of legal and quasi-legal documentation; and provision of legal administrative support.

As our Contracts Specialist, you'll be responsible for:
Managing Contract Repository:
Assisting with the coordination of data entry and uploading of contracts between Operations (Vendor Management, Sourcing, Microsoft Licensing, Facilities), Sales Operations (RFPs, RFQs, RFIs), Services (Professional, Managed, Assessment and Partner Services), and Finance/Legal
Providing periodic training, auditing and governance for Contract Repository across the above functional teams
Providing guidance and support on Contract Repository policies and procedures

Contract Management and Data Entry:
Uploading finalized customer and vendor contracts to the Softchoice Contract Repository and populate key attributes and information (“meta-data”, e.g. legal names of parties, effective date, termination date, pricing provisions, notice requirements, etc.)
Retaining and remove contracts (in accordance with policy) in the Contract Repository
Retrieving and review Contracts as required for specific business purposes
Collaborating with business stakeholders to provide meaningful insights and value from meta-data

Additional Responsibilities:
Uploading legacy contracts and meta-data into the Contract Repository
Creating, reviewing, negotiating and finalizing selected contracts (i.e. NDAs, RFPs)
Working with the legal and business teams to help internal stakeholders meet company goals
Assisting in providing coverage for Legal Coordinator and management of legal work allocation
Assisting Legal team with finalizing contracts and having contracts executed by authorized signatories
Providing administrative support for members of the Legal, Risk & Compliance and Senior Leadership Teams.

As our ideal candidate, you'll also have:
Relevant post-secondary education (e.g. law clerk, legal office administration, or paralegal) or one or more professional designations (e.g. member of the Institute of Law Clerks of Ontario)
1-2 years of relevant experience, legal training or combination
Customer service focus; ability to work with and maintain highly confidential information; highly organized; extreme attention to detail; excellent written, verbal, communication, and reading comprehension skills; professional; experience with corporate/commercial contract review and interpretation; general knowledge of legal terminology; ability to work independently and in a team environment; demonstrated initiative; ability to manage a high volume of work, including ability to multi-task and prioritize workload;
Computer proficiency; able to use Microsoft suite of tools effectively (e.g. Word, SharePoint and Excel) with aptitude to learn new software quickly; familiarity with maintaining input of databases or contract management software would be preferred
French language skills considered an asset

How Do We Hire Great People?

We believe in matching the right people for the right role. Once you’ve applied for a position, our team of Talent Advisors will review your resume and application against all open roles at Softchoice. We also keep in mind any future or upcoming roles you may be a fit for. As part of our selection, onboarding and development process, we utilize tools to help us better match candidates with our roles.

Applying for a role at Softchoice is not complete until you have completed both the formal online application and the Predictive Index tool (PI). Completing the PI tool will take no more than 10 minutes of your time.

If we see a match with your skills and our open roles, we will reach out to you to schedule time to talk so that we can learn more about you and you can learn about us. Only those candidates selected for further consideration will be contacted directly. However, we will retain your application on file and would be pleased to contact you if further opportunities arise.

Need more convincing this is the right next step in your career? Here are the reasons why folks love working here!

  • Softchoice has been recognized as a Best Workplace in Canada by the Great Place to Work Institute for 15 consecutive years
  • Softchoice has been certified as a Great Place to Work in the United States
  • Meaningful work that drives professional development
  • Ability to enter and grow within the technology industry
  • Being part of a winning, high performance team
  • Every employee gets two paid volunteer days per year
  • We serve large and mid-sized clients from a variety of industries
  • We’ve raised over $2 Million through our staff-run charity Softchoice Cares
  • 1 in 5 employees have invested in an ownership position in Softchoice
About Softchoice:
Softchoice is one of the largest IT solutions and Managed Services providers in North America! We are an influential, growth-oriented organization determined to enable our people, our clients, our partners and the communities we serve to realize their potential. Our unique culture fosters a friendly, open-minded workplace where employees are encouraged to bring their whole selves to work. As a member of a dynamic, high-performing team, each Softchoice employee is hungry to learn, valued for their contribution, and approaches each day excited to make an impact.

We would like to thank you personally for applying to Softchoice.

Please note that we will review your application and only those candidates selected for further consideration will be contacted directly. However, we will retain your application on file and would be pleased to contact you if further opportunities arise. Again, thank you for your interest in a career at Softchoice!

  • Note: Completion of a satisfactory criminal record check, education verification and reference checks are required prior to employment.
  • Softchoice is proud to provide employment accommodation during the recruitment process. Should you require any accommodations, please let us know in your application or reach out to and we will work with you to meet your accessibility needs.