Project Coordinator

QM Environmental - Victoria, BC (26 days ago)

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QM Environmental is Canada’s premier industrial services company. We offer a full suite of environmental contracting services, including environmental construction, such a landfills and related facilities, earthen dam raises, slope and waterway restoration etc. remediation, hazardous materials abatement, emergency response and training.

Division: Remediation

Location: Victoria, BC


This is an Operations role, responsible for assisting the Project Manager with projects from start to finish, ensuring that projects are completed according to the schedule, contract specification and budget. Reporting directly to the Project Manager/s, Project Coordinators act as “Deputy Project Managers”.


Project Management Support

Focus on project management support for the team, to ensure deliverables are met and client requirements are sourced in a timely and professional manner
Plan and prepare construction schedules and milestones and monitor progress against established schedules
Prepare contracts to contractual agreements with consultants, clients, suppliers and subcontractors
Assist Project Manager with compiling and documenting progress billings for clients
Attend mandatory site meetings for bidding QRI project manager when they are not available
Attend monthly project manager meetings- Complete and file minutes of meetings
Compile and maintain project summary sheets
Follow up with subcontractors and subordinate staff to ensure work is being completed
Provide training to site superintendents on field data entry
Project administration and project management during overload

Business Development

Search for and distribute bid opportunities
Assist with the preparation of proposals/prequalification's

Documentation Support

Obtain business license for job location
Prepare all field packages for Superintendents
Prepare contracts and additions to contractual agreements with consultants, clients, suppliers and subcontractors
File copy of signed contract for audit requirements
Update standard project checklist
Obtain Certificates of Insurance
Obtain project numbers/create files

Health and Safety

Read, understand and follow Corporate Health and Safety Program, Policy and Procedures
Ensures health and safety is considered in the performance of all activities
Support local Health and Safety Coordinators, as required.

Technical Application

Arrange soil testing/analysis for facilities, and organize turning/flipping and sampling of biocell if necessary
Participate in ongoing industry training to ensure "best practices"
Analysis of data for projects

Other duties, as required



Graduate from both a secondary and a post-secondary institution
Bachelor's Degree in Environmental Science, Earth Science, Civil Engineering, or Environmental Engineering preferred


In preparing construction estimates
In managing employees and at least two (2) years with the direct responsibility for all resource allocation, management responsibilities, and administration of prime contracts, subcontracts, and contract changes
In reviewing environmental site assessment reports for the purposes of understanding the contamination conditions of a property and how this relates to the implementation of a remediation solution


Of environmental legislation, standards, and guidelines related to contaminated sites
An understanding of engineering design, tender, and construction management processes and related contractual conditions for a variety of remediation technologies
Software including, but not limited to, MS Excel 2010 or newer, MS Project (or similar), and ERPs (MS Dynamics NAV GP or similar)
Experience in using GIS Application, AutoCAD, and Topcon Magnet Office is considered as an asset.
Knowledge in processing survey data is considered as an asset.


To assist in analyzing and evaluating contaminated sites problems and to plan multi-disciplinary teams of technical and field operations personnel and external consultants to execute remediation solutions
To communicate project risks effectively with Project Managers and Regional Manager
Excellent time management skills
Exceptional organization and communication skills to highlight project’s risks or opportunities to Project Manager or Regional Manager
Takes initiative and has good work ethic
Ability to multitask
Maintain effectiveness to changing priorities
Strive for efficiency without sacrificing quality
Ability to work independently as well as a team member
Effective problem solving skills; ability to make decisions
Ability to manage all personality types
Ability to work with individuals at all levels

Personal Suitability

Effective interpersonal relations
Self-starter and self-motivated
Exceptional customer service abilities

Both office and outdoor activities related to typical construction site work environments. Ability to work in inclement weather conditions and travel may be required.

Committed to both employment equity and providing barrier-free and accessible employment, QM Environmental welcomes and encourages applications from Indigenous Peoples, people with disabilities, and women. Accommodations are available on request for candidates taking part in all aspects of the selection process as well as part of employment with QM Environmental.