Finance and Administrative Assistant

University Health Network - Toronto, ON (30+ days ago)

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University Health Network (UHN) is looking for an experienced professional to fill the key role of Finance and Administrative Assistant in our Building Operations, Maintenance, Security and CONNECT department.

The Energy of the City. The Rewards of a Great Career.

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world. Find out about our purpose, values and principles here.

In compliance with the Occupational Health and Safety Act and its regulations, the responsibilities of the Finance and Administrative Assistant include: coordinating the implementation of best practices and processes for financial tracking and reporting; ensuring the efficient operation of the office; performing administrative responsibilities; ensuring that established standards are maintained; performing cross-functional and/or other duties consistent with the job classification, as assigned or requested.

Works with managers, vendors, finance department, accounts payable and other relevant parties to implement of processes for financial tracking/reporting
Follows up on and resolve problems/concerns, within scope of authority.
Processes accounts payable and receivable transactions; identifies and follows up on errors/discrepancies
Calculates bi-weekly payroll for union and non-union staff; reconciles errors and resolves discrepancies accordingly.
Complete purchasing requisitions, within signing authority limits
Manages Capital Funding submissions and reconciles accordingly
Ensure Monthly department accruals are completed
Completes Quarterly reporting for Vice President or other senior level team members
Participate and represent FMPRO on corporate initiatives or purchasing initiatives
Manages department online web portal
Manages department information relating to computer resources and telecommunication; ensures cost-effectiveness
Develops and communicates office procedures; acts as a resources person to the department on all office administrative and maintenance matters.
Receives, forwards, types and files correspondence pertinent to the department.
Submits incident reports to Occupational Health and Safety, in a timely manner
Performs cross-functional and/or other duties consistent with the job classification, as assigned

At minimum, completion of a community college diploma in Business Administration or Accounting, or equivalent required.
Minimum 3 years practical and related experience required
Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment preferred.
Experience working in a health care environment an asset
Good verbal and written communication skills
Good organizational and time management skills
Good interpersonal and customer service skills
Ability to produce high quality work in accordance with Hospital standards
Ability to work well under pressure
Ability to use good judgment in assessing difficult situations
Knowledge of general office practices, procedures and standards

If you are interested in making your contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter. You will also be required to complete some initial screening questions.

POSTING DATE: April 9, 2020 CLOSING DATE: Until Filled

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications should apply

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.