Human Resources Manager

University of British Columbia - Vancouver, BC (30+ days ago)

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Job Posting

Job ID:
35791

Location:
Vancouver - Point Grey Campus

Employment Group:
Management&Professional (AAPS)

Job Category:
Human Resources

Classification Title:
Human Resources, Level B

Business Title:
Human Resources Manager

VP/Faculty:
Faculty of Medicine

Department:
Cellular&PhysiologicalSciences

Salary Range:
$61,840.00 (minimum) - $74,238.00 (midpoint) - $89,085.00 (maximum)

Full/Part Time:
Full-Time

Ongoing:
Yes

Desired Start Date:
2020/01/02

Funding Type:
Budget Funded

Closing Date:
2019/11/14

Available Openings:
1

Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.

Job Summary
The Human Resources (HR) Manager is responsible for planning, leading, and coordinating the day-to-day infrastructure and operations of all human resource activities across the UBC Department of Biochemistry & Molecular Biology and Department of Cellular & Physiological Sciences. The HR Manager provides advice, recommendations, and procedures to faculty and staff in human resources policies processes and practices that will advance education, research, scholarship and clinical services. Considerable judgment and initiative is exercised in developing systems and procedures that will ensure optimal usage of departments and external resources. The Manager is responsible for the management of the recruitment, appointment, re-appointment, immigration, termination, leaves and promotion and tenure process for full-time faculty and clinical faculty and the recruitment, appointment, re-appointment, terminations, leave management of all staff and student appointments. Directly supervises the Human Resources Team in the Departments Administration offices. Responsible for the operational management of human resources functions for both Department's employees. This role builds productive relationships with faculty and staff in the Department, the Faculty of Medicine and the University, and with the Department's external research and clinical collaborators, for effective and timely delivery of administrative support for academic services.
Organizational Status
The Department's Director of Administration, with oversight from the Department Heads, of Biochemistry and Molecular Biology, and Cellular & Physiological Sciences directly manages this role. The Manager provides direct supervision to the administrative staff of both departments.
The University's Human Resources Department gives overall direction on University policies and procedures. Additional functional direction on the application of policies and procedures specific to the Faculty of Medicine (FoM) is provided by the Executive Director of Faculty Affairs.

The HR Manager will regularly interact with faculty, students, visitors and all levels of staff within the Department of Biochemistry and Molecular Biology, and Cellular & Physiological Sciences.

Communications and Contacts

Communications can be sensitive and confidential and the incumbent must utilize a thorough knowledge of the departments in addition to strong communication and interpersonal skills to respond effectively in each situation.

Internal

Meets regularly with Director of Administration to exchange information and work collectively on projects and specific goals. Meets regularly with administration support staff. Interacts regularly with Department Heads, faculty, clinical faculty and all levels of staff within the Departments. The HR Manager provides direction and training to the Department's staff members in human resources matters and oversees the work of staff who provide HR assistance, including both Department Heads' administrative assistants and to the Department's Administration & Finance Coordinator. Providing advice and guidance for Administration & Finance Coordinator's processing of career progress increments, merit pay, and other compensation for faculty and staff; appointments; re-appointments; leaves; and of departures.

External

Regularly liaises with UBC staff outside the Department such as Human Resources, Faculty Relations, Financial Services, Faculty of Medicine-Dean's Office and external organizations.
Work Performed
Works collaboratively with the Director of Administration and Department Heads by participating in setting and implementing departmental Human Resource strategic plans, goals and objectives. Responsible for ensuring that the Departments' personnel activities are consistent with UBC policies and procedures;

Responsible for the operational management of all human resource activities and processes for the Departments including the review, development, monitoring, implementation and continued improvements/updates to internal processes and systems to support these activities in an effective and efficient manner (including training);

Maintains, interprets, and implements up-to-date knowledge: of human resources legislation, jurisprudence, policies and management practices, and of UBC policies, procedures, collective agreements and other HR-related commitments by the University; Responds and communicates as warranted;

Leads the implementation of new HR related initiatives, policies, procedures, processes and requirements. Exercises judgement, creativity and initiative in developing systems and procedures that will ensure optimal usage HR resources;

Responsible for the activities related to recruitment, appointments, re-appointment, termination, leaves, immigration etc. of all staff and students;

Manages and advises on the recruitment, advertising, immigration, appointment, termination, promotion and tenure of all faculty members in the Departments, to ensure that required procedures are followed. Responsible for appropriate documentation for faculty who are reviewed by the Academic Appointment, Reappointment, Promotion and Tenure (AARPT) Committee. Follows up on change or information requested by the Committee and ensure appointments and promotions are approved and processed in a timely manner.

Responsible for updating, maintaining and finalizing staff job descriptions including advising and/or assisting supervisors with preparing job descriptions or generates job description in compliance with UBC job families and prepare for classification. Oversees maintenance of Departmental organization charts;

Responds to, and provides advice and consultation to, faculty members, lab supervisors, work area managers, etc. with human resource issues such as employee job performance, leave management, workflow and work load distribution, salary increases, collective agreements, conflict resolution, disciplinary actions and grievances;

Responsible for developing a performance review system for the administrative office staff, including identifying opportunities for employee growth and career development; disseminates related information to managers;

Oversees the coordination of leave management records for all staff, including accurate accounting of absences and identifying patterns of sick leave usage. Advises supervisors on issues regarding absences and provides them with tools to manage records of vacation, leaves, and medical absence for their staff;

Ensure departmental compliance with UBC's bullying and harassment training and criminal record checks including tracking and following up with supervisors;

Works directly with the Director of Administration on all financial recruitment requirements, including salaries, benefit costs, start-up funds, housing costs, etc.;

Participates and attends Departmental meetings, working groups and committee meeting as required;

Prepares internal communication documents for staff and Faculty. Acts as communications coordinator for the Departments in disseminating human resources information. Ensures information is posted on the Departments' websites as appropriate;

Protects the integrity and confidentiality of Departments' personnel records and systems;

Manages orientations for new faculty and staff members;

Develops, implements, and maintains a departmental health and wellness program;

Coordinates HR related freedom of information requests;

Responsible for authorizing access, ensuring adequate training and effective and appropriate use of UBC HR electronic systems

Analyzes HR data and creates reports as needed;

Serving as Acting Director of Administration, as delegated in absences;

Performing other responsibilities as required.
Supervision Received
The Human Resources Manager works closely with the Administrative Director and makes decisions in consultation with them, or as required to meet overall objectives and goals. Works with the Department Heads on issues of a non-routine, complex nature or to formulate new policies.
Supervision Given
Direct supervision of the Administrative Support Staff. Provides direction and support to the junior administrative staff.
Consequence of Error/Judgement
This position is expected to exercise considerable judgment. It requires a high level of organization skills to fulfill responsibilities, to balance priorities and to ensure workflow. Communications are sensitive and confidential, and demand excellent communication and interpersonal skills and integrity. The Human Resources Managers keeps the Administrative Director and Department Heads informed through ongoing communication. Effective management of the Departments is important to maintain the operational effectiveness. Will alert the Administrative Director to any unusual situations that may affect the Departments or its members, and will keep them advised of problems that have arisen or that can be anticipated.

Inappropriate or delayed actions could adversely affect the credibility of the Department. Incorrect approvals of actions or inappropriate advice can have financial and legal implications to the Department, FOM or UBC. Incorrect interpretation of policies and procedures, union agreements and manuals may increase personnel, financial, operational difficulties and can be precedent setting and lead to appeals and grievances. Incorrect procedures and practices in human resource management may affect overall morale, as well as cause inefficiencies and use of Departmental resources.
Qualifications
Undergraduate degree in a relevant discipline. University degree in Business or HR Management preferred. Minimum of three years experience or the equivalent combination of education and experience. At least 3 years' experience in human resources advisory or generalist services is required. Knowledge and experience in a unionized environment also is preferred. Demonstrated knowledge of human resources principles and procedures. Solid experience in fostering positive, productive working relationships with internal and external stakeholders. Experienced in exercising insightful analysis, strategic thinking, and effective problem-solving and organizational skills. High level of earned trust, appropriate confidentiality, and sound judgment in conduct and interactions. Ability to interpret and apply collective agreements in a complex, unionized environment. Demonstrated ability to supervise, train and motivate staff. Ability to exercise judgment, tact, discretion, and diplomacy. Ability to articulate, thoughtful, open and receptive communicator, verbally and in writing. Skilled in drafting and polishing documents using clear and concise business English, with accuracy and attention to detail. Competency in word processing, spreadsheet and database applications, and ability to learn new software. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to work in a team environment. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to work a flexible schedule and occasionally, additional hours during evenings and early mornings, as required.
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Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.