Online Learning Field Placement Officer

Algonquin College - Ottawa, ON (30+ days ago)

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Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.

Academic Manager (Lindsay Hinds)

Position Type:
Full-Time Support

Salary Range:

Sc heduled Weekly Hours:

Anticipated Start Date:
August 24, 2020

Length of Contract:

Posting Information

Employees who are full-time internal candidates, as defined by the Support Staff Collective Agreement, will be given first consideration.

Posting Closing Date:
August 12, 2020

Please note: jobs are posted until 12:01 am on the job closing date.

Job Description:
The Online Learning Field Placement Officer reports to the Academic Manager, AC Online.In consultation with the Online Learning Pathways Advisor(s) and Program Support Specialist, the incumbent assists in the development, promotion, coordination, implementation and maintenance of field placement, co-op and Work Integrated Learning (WIL) sites and experiences.The incumbent supports the Field Liaisons/Supervisors and the agency Site Supervisors for all online programs, including but not limited to, Early Childhood Education, Autism and Behavioural Science, Autism Studies, and Fitness and Health Promotion.

Duties and Responsibilities:
Arranges and co-ordinates learner placements for three semesters annually for online programs. The incumbent:
Determines and manages lists of learners scheduled for placement
Reviews learner information and data sheets
Contacts agencies to solicit placements
Reassesses placement sites on a routine basis
Obtains confirmations of placement positions
Notifies learners of placement assignment and arranges interviews as required
Ensures confirmation letters and accompanying paper work are forwarded to sites who are hosting learners
Prepares and posts placement lists
Compiles, reviews, and distributes (or posts) field placement materials to field placement liaisons/supervisors, learners, field placement sites, program support staff and learner success advisors
Provides support to field placement liaisons/supervisors and site supervisors
Supports learners to arrange ParaMed sessions at Algonquin College prior to placements

Maintains liaising relationship with key stakeholders involved in field placement including:

Online Learning Pathways Advisors and Program Support Specialists
Learners who have exceptional needs and/or require clarification and/or replacement
Placement sites (through regular contact and appreciation events)
Other Algonquin College departments and programs e.g. Community Studies Department, Wellness, Research and Innovation Department, ParaMed, Centre for Accessible Learning (CAL)
Relevant internal and external committees and related community initiatives

Recruits new placement sites by:
Reviewing updated childcare centre listings through the City of Ottawa
Responding to information from media, colleagues, community contacts, etc. regarding potential new placement sites
Contacting sites/agencies to promote and market programs and to gauge suitability for program placements
Arranging site visits to prospective locations
Explaining expectations and responsibilities for field placement site approval
Assisting in the determination of the suitability of prospective sites for placement learners

Records and administers placement related data:
Maintains accurate and current information using Excel spreadsheets or other required technology, e.g. CRM
Collects, collates and reports Workplace Safety and Insurance Board statistics for the program
Communicates regular updates regarding Criminal Record Check and immunization policy to all placement participants (field sites, program advisory committee, manager)
Maintains an ongoing relationship with Program Support Specialist (PSS) and Online Learning Pathways Advisor to ensure conformance with academic rules and regulations
Processes and reviews all field placement forms, updating with new forms as required
Liaises with organizations such as ParaMed; checks learner clearances and notes any learners with exceptions or not clear statuses and takes steps to ensure learner is cleared prior to starting placement
Refers all learners with a non-clear PRCVP to the Academic Manager

Other duties as assigned

Required Qualifications:
Minimum two (2) year diploma.
Minimum two (2) years of experience in delivering learner service to an online, diverse clientele, preferably in an educational setting would be considered an asset.
Highly effective organizational skills with keen attention to detail.
Demonstrated ability to develop positive working relationship/partnerships with internal and external clients.
Demonstrated ability to problem-solve and work independently and within a team.
Proficient in the use of MS Word, Excel and Outlook.
Experience using databases to track and report on a variety of data.
Knowledge of Student Information Systems (e.g., GeneSIS), online collaboration tools and/or Learning Management Systems (e.g., Brightspace) is an asset.
Strong communication skills, oral and written.
Experience with use of CRM tool(s) is an asset.
Recent experience arranging work/co-op placements is an asset.

This vacancy is for Position #P15713

This Position pays at Pay Band F

Algonquin College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. However internal candidates will receive first consideration based on qualifications. If you are invited for an interview, please notify us of any particular adaptive measures you may require. Workplace accommodations are available. While we thank all those who apply, only those to be interviewed will be contacted.

For a copy of the complete job description please contact Human Resources at