Office Coordinator

Colliers Project Leaders - Vancouver, BC (30+ days ago)

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BE Totally Engaged. BE Business Savvy. BE the Right Partner. Be all that and more at Colliers Project Leaders. Join our team as an Office Coordinator in our Vancouver office.

In this role, you’ll support the British Columbia team to ensure the smooth operation of these Business Units. The Office Coordinator plays a key role in ensuring the efficiency and accuracy of the business units’ corporate reporting activities, including revenue recognition and sales performance and ensures the timely processing of the business units’ client invoices.

Why Colliers Project Leaders?

At Colliers Project Leaders, we help our clients succeed by helping them build amazing workplaces, businesses and communities around the world. We do this by thinking differently, sharing innovative ideas and offering a unique and collaborative workplace where you can succeed. Through our Get it Right Solution™, you’ll ensure we get it ready, get it built and get it performing - so investors, owners and occupants are certain of success.

Colliers Project Leaders is a leading Canadian building and infrastructure project delivery solution provider. We provide integrated and strategic solutions for program and project leadership, and we act as trusted advisors on capital projects. With 30 offices across Canada, our multidisciplinary team of project management and advisory professionals offer unparalleled depth and expertise to capital projects. Colliers Project Leaders has completed more than 15,000 projects to date, deploying our proprietary tools and techniques to ensure success for our clients.

What you get to do:
Provide onboarding orientation and training for new employees
Order cell phones, laptops and all supplies required for new employees and teams
Be the “go to” person for staff, Principals and VPs
Research, book, and manage travel arrangements for the Vice President and other staff as requested
Responsible for office maintenance such as broken furniture, carpet cleaning, paint refresh and general tidiness, maintain company car
Supports Business Development initiatives as well as Connect (CRM) entries of sales
Act as the single point of contact for the Corporate Accounting Team, and fulfill the role of Dynamics AX “Super user”
Ensure employee timesheets are submitted within deadline
Responsible for company Visa management and purchases
Maintain a vacation calendar for team and verify requests for time off against the employee’s accrued vacation allowance
Responsible for the coordination of corporate and regional meetings
Responsible for staff and client social events and meetings

What you Bring:
A minimum of 2-5 years’ experience in an administrative capacity or as an Administrative Assistant
Post-secondary diploma or degree in business administration or commerce (or an equivalent combination of education and experience)
Excellent communication and organizational skills
Superior interpersonal skills and an aptitude for leading with initiative
General accounting experience with proven accuracy
Superior computer skills in the following software applications: Microsoft Office (Outlook, Word, Excel, Power Point)
Developed analytical, decision making and problem-solving skills