Administrative Assistant / Receptionist

Ledcor - Vancouver, BC (30+ days ago)

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Job Status
Full Time Regular

Job Summary
As Administrative Assistant/Receptionist for the Vancouver office, you will provide a wide-range of services to Ledcor's Corporate Division. In conjunction with the other members of the administrative team, you will ensure the smooth operation of various accounts, provide coverage for the main reception, and monitor, order, receive and inventory supplies.

You are starting out in your administrative career, and have a proven commitment to customer service. You will work collaboratively with the entire team to contribute to the overall optimal performance of a highly-functioning Corporate Head Office.

Apply now to join the team in Vancouver, BC.

Responsibilities
Provide main switchboard reception relief
Provide administrative support to the office services group and the Executive Assistant to the Chairman as required
Distribute and process incoming and outgoing mail and couriers for the Corporate Group
Ensure the cleanliness and inventory of office common areas - kitchens, copy rooms, supply rooms, and boardrooms
Coordinate interoffice moves, repairs and furniture orders
Maintain corporate floor plans
Manage office equipment - photocopiers, printers, shredders, etc.
Liaise with account representatives
Verify invoices and compile billings
Act as the office supply account contact and order approver
Assist in the preparation of meetings and conference calls
Provide vacation relief for members of the Office Services team

Requirements
1+ years of experience working as an Administrative Assistant or as a receptionist
Minimum high school diploma
Previous experience in a busy, professional office environment preferred
Intermediate to advanced skills in Microsoft Office (Word, Excel and Outlook)
Previous experience using a busy switchboard, with a strong customer service focus
Strong communication skills (oral and written) with all levels of employees, with an understanding and appreciation of customer requirements
Sense of urgency with the ability to respond in a timely and efficient manner
Strong aptitude with numbers and attention to detail
Well-organized, self-starter with the ability to multi-task
Must possess tact, diplomacy and the ability to maintain a high level of confidentiality
Able to adeptly manage both busy times and periods of downtime
Enjoys working in a busy, team-oriented environment
Enthusiastic, friendly, approachable and team oriented personality, with a positive attitude

Work Conditions
This position would require some light lifting, must be able to lift 20 pounds.
Shaw Tower / 1067 Cordova St W Ste 1200, Vancouver BC V6C 1C7

The Ledcor Group of Companies is one of North America's most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

But when you work for Ledcor, your experience will go far beyond the project. Do you want a career that means more? Join our True Blue team now!

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Date Posted
4/17/2019