Property Services Coordinator

BGIS - Ottawa, ON (22 days ago)

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Job Field:
Facility/Property Management

Job Type:
Contract - 12 Months+

Building Location:
Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

Why Choose BGIS?

Whether you’re a seasoned professional or a recent graduate, we hire the best and brightest to inspire change for a sustainable future and drive innovation through best practices and technology within our communities and the real estate management services industry.

At BGIS, you will be part of a diverse, team-oriented workplace, with opportunities to drive your career development forward. Our goal is to ensure that our workforce is a reflection of the diversity that exists within the community in which we operate and serve. We offer a competitive and value-driven compensation and benefits package, great employee programs, a healthy work life balance, and more. Join our team and become part of a leading global corporate real estate company today!

SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). This job is also responsible for the timely resolution of all client requests pertaining to property services. Areas of responsibility include creation and maintenance of drawings.

KEY DUTIES & RESPONSIBILITIES

Processing service requests received by telephone, e-mail and personal visits and maintaining a database of such requests to meet reporting and analysis requirements
Review of demand work orders to determine if billable or non-billable
Preparation and communication of PO’s to managers and suppliers; receiving of PO’s to approve payment for work completed at the correct cost
Administrating and monitoring service contracts including cleaning and reviewing vendor/contractor performance
Preparing monthly summaries of expenses with supporting details and resolving errors or inconsistencies in expenses from the general ledger
Assisting the Property Manager with budget/expense variance analysis; preparing monthly forecasts of expenditures and preparing the annual operating and capital budgets
Establishes and maintains working relationships with Clients and service providers
Completes drawing updates of day to day client requests and deliverables as assigned that reflect additions and changes of onsite conditions; ensure accuracy of input by undertaking verification activities with other personnel or by field visit.
Complete drawings as per occupancy policies and procedures
Other duties as assigned

EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

MINIMUM EDUCATION: College Diploma – Interior Design or similar

JOB-RELATED EXPERIENCE: More than one year up to three years

Knowledge & Skills

Demonstrated ability to work with CAD drawings and integrate it with other facility management software
Demonstrated software or programming skills in AutoCAD
Software proficiencies related to the assignment – MS Excel, Project, Word, PowerPoint, Outlook, etc. with ability to quickly learn new applications.
Knowledge of financial management software
Excellent interpersonal skills
Strong customer-oriented skills
Good communication skills (verbal/written)
Ability to multitask
Analytical and problem solving skills
Ability to work independently
Good computer skills, Maximo and Oracle, an asset