Student Affairs Officer

McGill University - Montréal, QC (30+ days ago)

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In collaboration with the Associate Director of Administration and other members of the management team, establish the strategic direction of Student Affairs for an Administrative Excellence Centre (AEC).

Primary Responsibilities:
Manages and oversees all student affairs activities related to prospective/current undergraduate, graduate students, research trainees and postdoctoral fellows, including admission, registration, program/course requirements, class scheduling, course administration, examinations, mark submissions and approvals, and graduation.
Manages and informs Department of changes to University regulations/policies, and organizes fellowships and awards, student exchange/study away, Inter-University Transfers (IUT), and all administration related to teaching.
Participates in several Departmental committees (Graduate and/or Undergraduate Committees), provides professional expertise to working groups and committees, supports Undergraduate and Graduate Program Directors (Committee Chairs) as well as the Department Chair and Associate Chair.
Represents the Department at network groups and academic Faculty of Science advisors cluster group; discuss issues/procedures and new initiatives.
Makes recommendations and advises on solutions when appropriate; ensures efficient and effective implementation and execution of policy changes and new initiatives through management of resources and continuous improvement.
Participates in the development and oversees implementation of policies and new initiatives that support the strategic direction of the unit.
Provides guidance on academic issues to facilitate the pursuit of academic goals and ensures that students fully benefit from their student experience.
Supervises and trains the Student Affairs Administrator and/or Coordinator and acts as local manager for the student affairs unit of the Departmental office staff (including Senior Administrative Coordinator and/or Secretary).
Facilitate and develop weekly meetings to keep team abreast in the day-to-day operations of the unit.
Advises undergraduate and/or graduate students; provide individual and group advising for students on academic issues and career options; councils students on study and / or student related personal difficulties.
Provides professional advice and judgment regarding conflict resolution between students and supervisors, guides student to appropriate resources or escalating to Graduate Program Director or Chair/Associate Chair when appropriate.
Evaluates student records of graduating students with regard to course and program requirements for graduation. Approves and recommends students for graduation to the Faculty of Science.
Selects and makes recommendation for convocation awards.
Authorizes all grade submissions and changes on behalf of the department. Administers examination process for courses and is responsible for ensuring marks are submitted to the appropriate Faculties (Science and Graduate Studies).
Administers all departmental undergraduate research courses, Departmental Honours program, the Interdepartmental Honours Immunology program and the the B.Sc. / M.Sc. Fast-track program.
Evaluates student records for eligibility qualification for admissions to programs.
Manages graduate student program fellowship / award budget, forecasting, budgetary priority advising; Analyzes, selects and recommends candidates and advises with respect to fellowships and award competitions and in-course awards.

Minimum Education & Experience:
Undergraduate degree

Three (3) years' related experience

Other Qualifying Skills And/Or Abilities:
Proven experience with Student Affairs; knowledge of Microbiology and Immunology programs is an asset. Proven organizational skills and ability to prioritize and meet regular and on-going University and departmental academic deadlines. Attention to detail. Excellent customer service and listening skills, including the ability to advise students in difficult situations. Demonstrated sense of diplomacy and experience in dealing with highly sensitive and confidential information. Demonstrated experience with the organization of special events. Supervisory experience. Proven ability to work in a computerized environment using word processing, spreadsheets, and presentation software, including MS Office applications, Banner SIS and Minerva. English spoken and written. French is an asset.

Reference Number:

Reporting To:
Associate Director, Administration

Salary Range:
(Grade 04) $51,600 - $64,500 (midpoint) $83,900

Faculty of Medicine
Microbiology & Immunology

Position Type:

Hours Per Week:

Additional Information:
Testing will be administrated

How To Apply:
Please submit your application online at

Click on “APPLY NOW” and clearly indicate the reference number.

The deadline to apply for this position is October 31, 2019 at 5:00 PM.

  • Current employees: please indicate your McGill ID number in your application.
We thank all applicants for their interest in McGill University. However, the Faculty of Medicine will only contact applicants selected for an interview.

McGill applicants, covered by the McGill Non-Unionized, Non-Academic Personnel Policies and Procedures, must apply to a regular M and Excluded position within ten (10) working days of the date of publication to maintain internal priority.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, or 514-398-3711.