Executive Assistant (Bilingual English and Mandarin)

Northernchem Inc. - Niagara Falls, ON (30+ days ago)

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Terms of Employment: Permanent, Full Time

Company Overview: Northernchem Inc., headquartered in Niagara Falls, Ontario, is a Canadian high-tech chemical and pharmaceutical company providing quality products and research & development. Our business includes (1) New drug R&D (2) Pharmaceutical intermediates (3) Natural & health products (4) 3D Printing.

Hours: 38.75 hours per week

Salary: $30,000 ~ $35,000 per year

Location of Work: Niagara Falls, ON

Essential Duties and Responsibilities:

  • Plans, coordinates, and ensures the CEO’s schedule is followed and respected; managing an active calendar of appointments with external parties
  • Arranges detailed domestic and international travel plans, itineraries, and agendas
  • Assists the CEO in overall company development planning
  • Answers phones, set up appointments and maintains calendar accurately
  • Prepares correspondence
  • Maintains office facilities
  • Manages, procures, and maintains office supplies
  • Prepares and submits expense reports
  • Prioritizes conflicting needs; handles matter proactively
  • Provides additional support for welcoming guests, business partners, and shareholders into the Office of the President
  • Provides daily administrative support the management activities
  • Assists in recruitment efforts and new hire orientations with HR Department
  • Greets incoming visitors and informs relevant departments
  • Uses Word, Excel, PowerPoint to organize files and produce materials for internal and external meetings and conferences


  • A minimum Bachelor’s degree
  • Post-secondary training in tourism or hotel management is an asset
  • Professional external and internal communication skills
  • Professional attitude and good organizational skills
  • Effective conflict management and decision-making
  • Outgoing and friendly with a gregarious personality and a natural talent for customer service, previous experience in customer service is an asset
  • Familiarity with office machines (e.g. fax, printer etc.)
  • Proficiency in MS Office is compulsory, basic knowledge of Photoshop is preferred
  • Administrative skills and time management skills
  • Proficient in English and Mandarin (oral and written)
  • Knowledgeable about the local area is preferred
  • Preference for application will be given to veterans, to Canadian citizens, and to permanent resident, in that order.

Medical, group insurance, short/long term disability, dental care, health care, and vision care

We thank all applicants for their interest, however we will only contact those applicants that best meet our needs and qualifications.

Job Type: Full-time

Salary: $30,000.00 to $35,000.00 /year


  • Office Administration: 2 years (Required)


  • Bachelor's Degree (Required)


  • Niagara Falls, ON (Preferred)


  • Driver's Licence (Required)


  • Mandarin (Required)
  • English (Required)