Bookkeeper/Admin Assistant

FOTENN Consultants Inc. - Ottawa, ON (30+ days ago)

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Bookkeeper/Admin Assistant

Ottawa Office

Your New Company

Fotenn is an award-winning planning, urban design and landscape architecture firm with offices in Ottawa, Kingston and Toronto. We are seeking a full-time Bookkeeper/Administrative Assistant to assist with day to day financial and administrative duties. For more information on our firm please visit our website at

Your New Role

As a member of the Finance and Administration Team, it is the Bookkeeper/Admin Assistant’s role to support Fotenn’s professional Planners, Designers, and Landscape Architects to help optimize their efficiency, while working to drive organizational effectiveness and maintaining the high standards of service excellence Fotenn has earned in the marketplace.

Reporting to the Financial Officer, and working with the Office Administrator and the HR Coordinator, the Bookkeeper/Admin Assistant’s responsibilities are:

Key Responsibilities

/ Prepare and distribute high volume of monthly invoices

/ Accounts Payable function

/ Coding and entering vendor invoices, noting discrepancies, and following up

/ Entering employee expense claims

/ Matching visa statements with supporting documents and entering, following up on discrepancies with the card holder

/ Accounts Receivable function, perform customer collection calls

/ Set up projects in the financial system

/ Prepare and deliver bank deposits and other banking tasks

/ Assist the Financial Officer with Year End financial tasks

/ File financial documents; reorganize and maintain a proper filing system

/ Be back up for the Office Administrator during busy times and vacations

/ Other duties as required

Required Skills and Qualifications

/ Post-secondary education – Bookkeeping Certificate an asset

/ Minimum 2 years of bookkeeping experience

/ Experience in working with financial/bookkeeping software (Fotenn uses Ajera software for project management and accounting)

/ Good knowledge of MS Office (Word, Excel, Outlook)

/ Must have excellent attention to detail, organization, problem solving and communication skills (both written and oral)

/ Highly motivated and proactive

/ Ability to multitask and work in a fast-paced high-volume environment

Fotenn offers competitive salaries, health benefits and a progressive work environment. Salary will be commensurate with experience and qualifications.

Please submit your cover letter and resume with salary expectations.

The deadline for submission of applications is August 14, 2020 at 5:00 pm.
Please note that only those who are invited for an interview will be contacted.

Application deadline: 2020-08-14

Expected start date: 2020-09-01

Job Types: Full-time, Permanent


  • Dental Care
  • Extended Health Care
  • Vision Care


  • Monday to Friday


  • bookkeeping: 2 years (Preferred)


  • Ottawa, ON (Preferred)