Assistant Project Manager, Planning & Redevelopment

Humber River Hospital - Toronto, ON (30+ days ago)

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Position Profile

Humber River Hospital is committed to revolutionizing patient care for our diverse community. We’re looking for exceptional individuals to join our great team: people who share our passion to deliver excellent, patient-focused, expert care. The Hospital is formally affiliated with both the University of Toronto and Queen’s University.

Right now we’re looking for a Temporary Full-Time Assistant Project Manager to work in our Planning and Redevelopment Department.

PRIMARY RESPONSIBILITIES (including but not limited to):
Coordinate, schedule, review, assess and evaluate execution of the project on a regular basis
Liaise with General Electric (GE) to fill knowledge gaps throughout all project stages and ongoing operations by providing and exchanging information for GE’s analysis (e.g. the command centre)
Coordinate and manage all Access Requests with department managers and directors for third party facility management operators (FMO) to develop a complete project scope and validate rationale of project requests (to improve function, flow, and/or patient care)
Collaborate with project team members to identify any barriers to operations and facilities (e.g. architectural, electrical, mechanical, interior design) and develop and recommend viable options based on the requirements
Perform cost analysis of a project by determining if self-execution through third party FMO is possible, developing rationale on why an item is a certain amount, recommending opportunities to reduce the estimate, and adjusting the estimate
Manage all projects once sent to FMO by coordinating timely completion, prioritizing projects, and categorizing the project based on the Project Agreement and scope (e.g. General Facilities Services, IT Device Request, Capital & Minor Equipment, Purchasing Order, Small Works or Variations)
Monitor adherence to contract terms and service level agreements (SLAs) to identify noncompliance and/or cost variances
Coordinate and oversee the procurement of material resources required for a project
Coordinate and manage all office relocations by liaising with Information Systems (electronics) and Biomedical Engineering (furniture) and the FMO; maintaining the Office Allocation Space List for the building, to accurately capture vacant spaces
Liaise with preferred furniture vendor, order new products and address concerns with existing furniture (e.g. suitable cleaning products, repair of damage, etc.)
Liaise with signage vendors by reviewing and ordering physical signage based on space modifications; Order digital and paper signage through FMO or HRH Public & Corporate Communications Department Responsibility
Maintain, manage, and document all project reports and statements
Troubleshoot and resolve complex issues arising in a project – follow up with vendors/clients for quick resolution
Physically review work in progress to manage project status and resolve issues
Review project specific output specifications (PSOS documents and/or Room Data Sheets to clarify information and address issues as they arise (e.g. malfunction door hardware, photo ID card swipe, type of flooring provided, OHS issues with authority to stop construction until the issue is resolved by Senior Director).
Develop and analyze Qualify Facilities Management (QFM) project reports provided by FMO to identify trends and prioritize the resolution of issues in collaboration with internal stakeholders
Review and analyze current practices and work flows by collecting and using the data to develop and recommend improvements using LEAN planning (e.g. pneumatic tube training process)
Recommend and contribute to process changes in collaboration with FMO and other Project/Planning Directors within the unit

JOB REQUIREMENTS:
An Undergraduate Degree in Healthcare, Business Administration or equivalent
Project management Professional (PMP) Certification preferred
Minimum of three years of experience in project coordination, preferably in healthcare
One year of experience as an Assistant Project Manager
Excellent MS Office skills, including Word, Excel, Access and PowerPoint
Experience with LEAN Planning Building codes, legal requirements, OHS, Accreditation standards, scheduling and medical terminology
Demonstrated excellent organizational, communication and interpersonal skills with a proven effective customer service focus
Excellent attendance and discipline free record required