Facilities Coordinator

Ricoh Canada Inc. - Mississauga, ON (30+ days ago)

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Ricoh Canada has always been on the forefront of workplace innovation, revolutionizing the modern office with our products and solutions.

At Ricoh, we enable people to work smarter, better and faster than ever before. Today, this means information mobility, which is the ability to capture, manage, access and use the information - wherever, whenever you need it. As for tomorrow, that vision is already taking shape in our heads and labs, too. And when the workplace begins its next major change, our imagination will help drive it.

Our values of diversity and inclusion are embedded in each of our teams. Our founding principles, "love your neighbor," "love your country" and "love your work” are foundational drivers of Ricoh's corporate philosophy, the Ricoh Way, and help to guide us through all facets of the business.

From meeting your financial goals to time off, we promote the well-being of our employees and show them they are valued. Examples of our People–based programs include:

  • Meaningful Employee Wellness
  • Flexible Work Opportunities
  • Unique Time Off
  • Progressive Learning & Development
  • Rewards & Recognition

The Facilities Coordinator is responsible for supporting all leased locations (approximately 30 locations) nationally with building, facilities management and security related activities. This position also ensures the continuity of providing a healthy, safe and professional environment for our employees and our customers working in consultation with Branch and Regional Managers. This position may also support satellite locations as necessary.

Duties and Responsibilities:

  • Establish, update and maintain standard procedures for facilities management;
  • Create and maintain reports on facility, security and related issues including related incidents, purchased services and cost reports;
  • Canadian liaison for the North American Security Team;
  • Point of contact for Property Managers and Landlords;
  • Point of contact to submit Insurance claims for repairs & emergencies;
  • Support Emergency Response and Preparedness program including:
  • Installation, testing and inspection of emergency equipment and programs;
  • Response activities in the event of an emergency situation (floods, fire, power outage etc).
  • Coordinate building moves and support renovations and/or build outs at existing and new locations;
  • Maintenance of contractor safety program including selection, pre-qualification and evaluation of vendors;
  • Facilitate insurance requests and renewals with insurance broker;
  • Purchase/approve facilities related expenses for all branch locations, including allocation to the appropriate budget;
  • Reconcile branch location expenses within budget guidelines;
  • Other duties as assigned by Manager.

Education and Experience:

  • Post-Secondary Education in related field and/or relevant experience preferred
  • Minimum of 5 years experience in Facilities Management with multiple locations


  • In-depth knowledge of real estate/building maintenance & services; Ability to interpret or work from sketches, floor or building plans
  • Well versed with building and fire codes and related laws and standards
  • Proficient in Office 365 applications and Auto-CAD viewer
  • Experience effectively managing multiple budgets
  • Comfortable negotiating contracts with vendors and consistently achieves results
  • An effective communicator with the ability to express ideas clearly in multiple formats
  • Nurtures relationships using effective interpersonal skills and demonstrated ability to work collaboratively as a part of a team
  • Independent and self-motivated
  • Broad understanding of project management is preferred


  • Must be able to report to multiple branch locations, based on business needs, within short notice
  • Out of province travel may be required
  • May be required to work on call for emergencies

Why Ricoh?

Meaningful Employee Wellness

We are committed to providing you with a safe, healthy, and supporting work environment that helps you to achieve your every single day goals both at work and at home. We continuously work to provide you with a well-rounded benefits package and other tools to support you.

Flexible Work Opportunities

We recognize that juggling all of the various areas of your life can be difficult. Therefore, we offer flexible work arrangements depending on business needs, which allow you a better work-life balance. These include: flextime, telecommuting, job sharing, and part-time work.

Unique Time-Off

Whether it is to relax on the beach, staycation with your family, or take time for yourself, we offer various time-off programs to support your needs. Some examples include vacation with pay and the option of purchasing additional vacation each calendar year, paid Family, Health & Personal (FHP) Days.

Progressive Learning & Development

We want to help you learn, grow, and achieve your full potential. We offer several programs for you to craft your future with us. The programs include:

  • The Ricoh Learning Institute
  • Individual Development Plan (IDP)
  • Education Assistance Program

Rewards & Recognition

Our compensation strategy is developed to attract and retain the best employees in the industry. Ricoh offers and contributes to a Retirement Plan (RRSP) and depending on the role, Ricoh also offers other compensation initiatives such as commission and bonus plans.

Ricoh’s “Be The Change” (BTC) Program offers monetary and non-monetary recognition for those who focus and commit to The Ricoh Way.

We are an equal opportunity employer and value diversity at our company.

Job Types: Full-time, Permanent


  • Dental Care
  • Extended Health Care
  • Paid Time Off
  • RRSP Match
  • Vision Care


  • facility management (multiple locations): 5 years (Required)