Administrative Assistant

Three Peaks Health - Langley, BC (30+ days ago)

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We are looking for an efficient, fun and generally awesome person to join the busy Three Peaks Health team and help us keep everything together.
We need you to help manage our day-to-day office activities. You'll
assist another admin assistant to make sure the team gets to where it needs to be, on time, and with the right stuff. You are the grease in our wheels. The cheese in our macaroni. You get stuff done. You have infinite patience and endless positive energy that you willingly share with others. You're wickedly smart, and can anticipate office needs before anyone else: you can materialize a hot cup of coffee or tea for a client or team member.

You are a renowned people person and a total team player. You take on tasks in a personable way. You are a definite Doer, you search for answers-if you don't know how, what or why. . .you make it your mission to find out. You take serious pride in your work, and you can't put your feet up until you know all the "t"s are crossed and "i"s are dotted.
You can magic your way through basic Excel spreadsheets and you are not afraid MS Word, Adobe or other office software. . .or the dark. You live for detail and order, and you've found at least two grammatical errors in this ad already.

As one of the front desk team, we are the first port of call for clients, new team members, existing team members; and we act as liaisons for client care. You will find yourself all at once, taking payment from a client, answering the phone, and pausing to greet whoever walks in the door; and you can do it with a smile!

Office People-Herding Responsibilities:

Answer the phone
Meet & greet clients Answer email/send faxes Schedule client appointments Daily data entry Filing Communicate with law firms Coordinate funding for ICBC programs Process payroll and third party billing
Set up meetings for clinic owners
Coordinate events
Handle mail services
Order office supplies
Maintain the cleanliness the clinic (includes dishes, garbage, laundry) Transcribe short reports Some minor clinic marketing

Superpowers Needed:
Professional Organized Attention to detail Sense of urgency Friendly Client orientated Phone/computer skills Positive attitude Sense of humor Ability to multitask and prioritize Humble approach to learning and personal growth Curiosity
Another spoken language is an asset!

Previous knowledge of Janeapp in an asset

We require this superhuman as soon as possible for, Fridays and Saturdays as well as Tuesday and Thursday evenings.

Please send us the following:
*Personalized cover letter stating why you want to work for Three Peaks in PDF format
*Your resume with 3 reference contacts in PDF format

**** Must be available to work evening shifts & Saturdays.

Job Types: Full-time, Part-time

Salary: $15.00 to $16.50 /hour

Experience:

  • administrative assistant: 1 year (Preferred)

Location:

  • Langley, BC (Preferred)

Language:

  • English (Preferred)