Auxiliary Court Clerk / Registy Clerk R13

Court Services Branch - Vernon, BC (30+ days ago)

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We acknowledge the lands and waters we travel as public servants and pay respect to the traditional keepers of this land.

Join us, and become part of a dynamic and innovative team in Court Services. If you are a highly organized and detail oriented individual, who enjoys the challenge, diversity, and reward in supporting the administration of justice in the Province of British Columbia, this position is for you.

JOB OVERVIEW To provide administrative support to all levels of court in the province by performing pre-court, in-court and post court duties and may also provide counter services.

ACCOUNTABILITIES

Required:

  • Checks court files for completeness and obtains additional documentation such as pre-sentence reports and medical reports.
  • Prepares the courtroom by filling all supplies, collecting, signing, documenting and securing exhibits and cleaning/testing recording equipment.
  • Organizes and prepares court lists and schedules.
  • Confirms and coordinates attendance of all parties in court and copies and distributes court materials.
  • Conducts in-court duties by calling the cases, reading the charges, taking pleas, taking re-elections, clerking jury selection, and administering oaths or affirmations.
  • Enters information into automated computer system about court events as they happen in court in compliance with Branch Standards (e.g. CCD Court Clerk Desktop) and cancels warrants.
  • Explains Criminal Court Orders to offenders, signs orders and warrants of remand and committal.
  • Certifies court documents as an authorized signing authority for both Supreme and Provincial Court.
  • Conducts post-court duties by checking files for completeness, closing files, distributing court documents, ordering transcripts and preparing invoices.
  • Reviews legal documents and filings for conformity and compliance with court procedures and the Rules of Court, and receives approval from senior staff to sign legal documents.
  • Accepts legal documents, enters filing fees into a computerized accounting system and issues receipts.
  • Responds to questions from the public, members of the bar and filing agents on procedural steps, options for completing forms and documents, and provides factual information about court cases.
  • Enters proceedings, records the names of people in attendance and outcomes of cases

JOB REQUIREMENTS

Education and Experience

  • Grade 12 graduation or equivalent (e.g. Adult graduation, GED, completed post-secondary education).
  • Two (2) years recent office experience (where the primary responsibility was providing clerical, administrative support or client service delivery in an office environment); or one (1) year recent office experience(as defined above) and a minimum of one (1) year education or training in a legal related field (Legal Office Assistant, Business Administration, Law).
  • Minimum one (1) year experience/training in keyboarding, data entry, word processing and standard computer applications such as Word, Excel and Outlook
  • Minimum keyboarding speed of 40 wpm.
  • Prefer experience with Court Clerk Desktop (CCD), JUSTIN and/or CEIS, videoconferencing.
  • Prefer experience delivering customer service.
  • Prefer one (1) year experience/training in a court registry.

Knowledge, Skills and Abilities.

  • Knowledge of the judicial system and court functions.
  • Keyboarding speed of 40 words per minute.
  • Able to use keyboarding, data entry, word processing and standard computer applications.
  • Exposure to unpleasant dealings with the public and clients.
  • Able to focus, multi-task and concentrate while listening closely to court proceedings.
  • Able to review various legal documents and court requirements and to exercise judgement to determine an outcome.
  • Able to check the quality of input information and data in courtroom information systems where validity is critical and impacts the generation of orders and conditions.
  • Able to liaise and exercise discretion, impartiality, confidentiality and integrity to exchange information needing an explanation of court procedures, court orders, and legal terminology with the Judiciary, general public, legal profession, ministry staff, offenders and other related agencies.
  • Able to perform under pressure and produce a high volume of work with speed, accuracy and attention to detail often under tight time constraints, with frequent interruptions, with tact and good judgment.
  • Public speaking abilities for in-court duties.
  • Able to lift moderate to heavy objects (up to 30 lbs, i.e., files, books, chairs and exhibits); occasionally lift heavy objects (50 lbs); and occasionally push file carts and various courtroom equipment (up to 400 lbs).
  • May be required to travel and work in other geographical areas, including circuit court locations.
  • May be required to work flexible hours, including varied shifts and overtime on short notice.
  • Successful completion of security screening requirements of the BC Public Service, which includes enhanced security screening checks as required by the ministry (Note: It is important that you read the job posting carefully to understand the specific security screening requirements pertaining to the position).

BEHAVIOURAL COMPETENCIES

  • Teamwork and Cooperation is the ability to work co-operatively within diverse teams, work groups and across the organization to achieve group and organizational goals.
  • Initiative involves identifying a problem, obstacle or opportunity and taking appropriate action to address current or future problems or opportunities. As such, initiative can be seen in the context of proactively doing things and not simply thinking about future actions. Formal strategic planning is not included in this competency.
  • Problem Solving and Judgement is the ability to analyze problems systematically, organize information, identify key factors, identify underlying causes and generate solutions.
  • Concern for Order reflects an underlying drive to reduce uncertainty in the surrounding environment. It is expressed as monitoring and checking work or information, insisting on clarity of roles and functions, etc.
  • Service Orientation implies a desire to identify and serve customers/clients, who may include the public, co-workers, other branches/divisions, other ministries/agencies, other government organizations, and non-government organizations. It means focusing one's efforts on discovering and meeting the needs of the customer/client.
  • Listening, Understanding and Responding is the desire and ability to understand and respond effectively to other people from diverse backgrounds. It includes the ability to understand accurately and respond effectively to both spoken and unspoken or partly expressed thoughts, feelings and concerns of others. People who demonstrate high levels of this competency show a deep and complex understanding of others, including cross-cultural sensitivity.
  • Self-Control is the ability to keep one’s emotions under control and restrain negative actions when provoked, faced with opposition or hostility from others, or when working under stress. It also includes the ability to maintain stamina under continuing stress

Job Type: Full-time

Salary: $46,876.47 to $53,008.76 /year

Experience:

  • recent clerical/legal office: 2 years (Required)

Education:

  • Secondary School (Required)