Research Coordinator

University of British Columbia - Vancouver, BC (30+ days ago)

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Job Posting

Job ID:

Vancouver - Hospital Site

Employment Group:
Management&Professional (AAPS)

Job Category:
Research & Facilitation

Classification Title:
Research&Facilitation, Level B

Business Title:
Research Coordinator

Faculty of Medicine

Midwifery Program

Salary Range:
$49,472.00 (minimum) - $59,390.00 (midpoint) - $71,268.00 (maximum)

Full/Part Time:
Part-Time (80%)

Desired Start Date:

Job End Date:

Funding Type:
Grant Funded

Leave Replacement

Closing Date:

Available Openings:

Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.

Job Summary

The Research Coordinator is responsible for research management, facilitation, and strategic planning, and will work to expand capacity in midwifery research, with a focus on projects that contribute to the evidence base of midwifery. The Research Coordinator provides direct support to Professor Saraswathi Vedam (Principal Investigator) in the development and conduct of activities related to her program of research.

Under the guidance of Professor Vedam, the Research Coordinator interacts and liaises with Division of Midwifery faculty and staff, UBC units (such as Research Services), Women's Health Research Institute, Child and Family Research Institute, external researchers, health care professionals, and community members to facilitate midwifery research projects. Collaborations include academic and community-based researchers, policy makers, administrators, or other key stakeholders working together to achieve a comprehensive understanding of midwifery maternity care and services in British Columbia.

Organizational Status

The Division of Midwifery functions as an independent unit within the Department of Family Practice, Faculty of Medicine. The Midwifery Program has a responsibility to evaluate and apply evidence to midwifery practice, midwifery contributions to maternity health care, and appropriate health human resource allocations.

Current research studies are funded by various agencies and are institutionally supported through the Division of Midwifery, Department of Family Practice, Faculty of Medicine, and the Women's Health Research Institute at BC Women's Hospital. The core research team is located in Vancouver, though investigators are spread across British Columbia, Canada, and the United States.

Work Performed

The Research Coordinator collaborates with Professor Vedam to plan and coordinate research projects and events based on the priorities and work plans of the research portfolio. The Research Coordinator is responsible for the completion of tasks and the provision of necessary guidance to all associated research staff.

Major responsibilities include:
  • Identifying and developing research strategies to expand research capacity based on the priorities of the Principal Investigator;
  • Investigating and identifying potential funding sources, and research partners;
  • Identifying and refining research questions based on findings from literature reviews;
  • Synthesizing and summarizing literature reviews relevant to proposed research projects;
  • Developing, drafting, and reviewing study protocols based on literature review and knowledge gaps in the existing literature;
  • Managing all aspects of grant application submissions, including preparation of proposals, budgets, timelines, project plans, etc. to major funding agencies (e.g., CIHR) and smaller foundations (e.g., Vancouver Foundation);
  • Collaborating with research partners to implement and deliver study protocols;
  • Overseeing the implementation of research projects to ensure that funding agency and ethical requirements (ORS and site) are met;
  • Providing leadership and direction related to the data collection, analysis, and the interpretation phases of all projects;
  • With the PI, preparing manuscripts, articles, abstracts, posters and presentations for academic journals and conferences;
  • Overseeing the coordination, documentation, and communication for exploratory and ongoing co-investigator meetings, manuscript development, and knowledge translation activities;
  • Providing daily oversight on operational functions including IT, Equipment, Space & Secured Access;
  • Providing leadership that supports an optimal workplace culture and environment;
  • Ensuring comprehensive management of the research study records, including documents and communications in accordance with UBC and funding agencies;
  • Ensures the development of policies, procedures, and systems to optimize operational function of research projects and accounts adhering to UBC policies and guidelines;
  • Forecasting budgets (performing financial background research, analyzing financial progression of grants) and informing PI of critical issues;
  • Overseeing all research grant expenditures (determining eligible expenses against budget allocations), transferring of funds as necessary, evaluating financial priorities, overseeing the maintenance of internal records, and payroll for research staff;
  • Supervision of, delegation to, and monitoring of project research staff (junior researchers, research assistants and technicians, and junior staff or students);
  • Representing the investigative team as requested by Professor Vedam in public, policy, and academic presentations including public relations, communications and fundraising;
  • Performing other related duties.
Supervision Received

The Research Coordinator works with great latitude under the general direction and support of Professor Vedam (the Principal Investigator). The Research Coordinator will be expected to develop work plans and timetables and to exercise judgment and initiative on duties. The Research Coordinator is accountable for the integrity of the data and the effective and efficient management of the projects and is expected to regularly update the Principal Investigator, research collaborators, and pertinent members of the Division, on progress. Work will be reviewed against the overall strategic plan and project deliverables and objectives. Budgetary decisions will be made in consultation with the Principal Investigator.

Supervision Given

The Research Coordinator is responsible for recruitment, orientation, and direct supervision of research assistants and student researchers. As the research team grows, the Research Coordinator will train and supervise new members of the research team and provide assistance and guidance to research support staff as needed to ensure that the goals of all projects are met in a timely and efficient manner.

Consequence of Error/Judgement

The Research Coordinator makes professional decisions and recommendations on all aspects of research work and is responsible for the quality of research activities. The Research Coordinator is expected to exercise professional judgment, independence, tact, and initiative in the overall coordination of research projects. Failure to maintain confidentiality and security of personal information and study data could jeopardize the reputation of the Principal Investigator, the successful delivery of research studies, and working relationships with collaborators. Correct, accurate, timely, and appropriate completion of tasks is of utmost importance as mistakes and inappropriate action could result in the loss of grant funding and credibility of the Division of Midwifery and faculty.


Undergraduate degree in a relevant discipline. (Midwifery, nursing, public health, health services, community planning, sociology, etc.).
Knowledge of qualitative and quantitative research design, methodology;
Knowledge of Canadian and North American midwifery research and practice and knowledge of maternity health services and clinical research.
Knowledge of administrative and regulatory regulations and processes for research conducted in a university setting, including ethical requirements. Minimum of three years experience or the equivalent combination of education and experience. Experience supporting applied clinical health research in an academic environment.
Experience writing and preparing research proposals and developing grant applications for regional and national funding agencies (CIHR), including proposals, budgets, project work plans, and timelines.
Experience with mixed methods research design, including survey studies, qualitative studies, and clinical studies.
Experience with mathematical modeling would be an asset.
Experience using qualitative data software (NVivo) and statistical spreadsheets (SPSS or equivalent). Demonstrated competency in academic or technical writing and communication. Ability to effectively use Outlook, PowerPoint, Word, SPSS Excel, NVivo, Mendeley, and Refworks at an intermediate level. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to communicate effectively verbally and in writing. Ability to exercise sound judgment, initiative, and diplomacy. Interpersonal, analytical, and organizational skills. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to work effectively independently and in a team environment.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.