HR & Payroll Administrator

Lafarge Canada - Calgary, AB (30+ days ago)

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Why work for Lafarge?

Lafarge in Canada is proud to provide construction solutions in the buildings, infrastructure and industrial segments. These solutions are built with high performance products from our cement, aggregates, ready-mix concrete, asphalt and road construction, and concrete products divisions. From the use of alternative materials and recycling to renewable energy, Lafarge's focus is to develop innovative products that can contribute toward sustainably constructed building solutions. Lafarge takes personal growth and development to heart, and provides resources for our employees to take control of their own careers. Through our commitment to communities, to the health and safety of our employees and their families, or through the many volunteer hours of our employees, Lafarge demonstrates our care for people. If you want to work in an environment that values hard work, entrepreneurship, and collaborative teamwork, Lafarge is for you. Building Better Cities is what we do. Come Build a Better Career with us! More information can be found at www.lafarge.ca/en/careers .

Overview

Lafarge has an opportunity for a HR/Payroll Administrator at our Cement Plant located in Exshaw Alberta.

This is about more than just the job – Lafarge is looking for people willing to relocate within commuting distance of the Exshaw plant. This is an opportunity to enjoy an outstanding quality of life in a gorgeous and family friendly area of Alberta. We are seeking people who are ready to settle into a lifestyle that offers outstanding outdoor recreation opportunities and stable, long term employment. Most of our people live in Canmore and Cochrane. Many commute from Calgary and Airdrie as well. Many of our retirees have 30+ years of employment with Lafarge.

The Primary objective of the HR/Payroll Administrator involves responsibility for certain payroll functions. Further, the role is fully responsible for providing Administrative Support to certain members of the Plant Leadership Team. Excellence is measured by keeping accurate records and files, effective meeting coordination, project management and by demonstrating through actions and words a positive professional attitude at all times.

This position must maintain the highest degree of confidentiality and professionalism.

Responsibilities

Payroll:
Manage time and attendance administration for hourly and salary employees at Exshaw Cement Plant and other regional cement terminals
Enter all new hire data, employee transfer data, and employee change data into HRIS (Workday). Collaborate with ABS payroll team to ensure all employee changes are captured in payroll system
Review and submit collective agreement changes to the ABS team for implementation
Work with Managers on completing STD claim paperwork, as well as tracking all STD and LTD claims
Complete terminations, layoffs and leave requests in HRIS system in a timely manner. Work with ABS payroll team in completing and tracking ROEs.
Interface with ABS on the maintenance and updating of the hourly payroll system via timely and accurate EMFs
Train field staff as to payroll procedures & policies, and follow-up on field staff to ensure procedures and policies are being followed
Handle employee, union and ABS inquiries related to employee pay, setups and benefits.
Coordinate with the ABS regarding benefit administration and employee record changes.
Coordinate with sites within responsible market area for timesheet completion and submission
Prepare retroactive hourly pay-rate adjustments (Labour-hours) for ABS team to complete
Manage Lafarge’s SAP/CATS payroll process for assigned market where applicable
Track and enter hourly employee vacation payouts and vacation entitlement changes
Act as Super-user resource to support management in SAP/CATS
Manage off-cycle payment requests
Ensure accuracy and timelines are followed for bi-weekly sign-off
SAP/CATS approver
Oversee payroll for entire Exshaw Cement Plant and regional cement terminals
Prepare & distribute payroll reports to Finance and for cost evaluation
Communicate changes in payroll deadline(s) to field staff – specifically statutory holiday timelines
Administer benefit program (through HRSC)
Work with the Lead Payroll Administrator to improve accuracy and efficiency in current payroll processes

Operational:
Provide administrative support to the Plant Leadership Team (PLT) and to the plant
Administration of certain plant programs, policies and events
Any other job related duties as required or requested
Recruit and screen candidates for hourly positions
Schedule candidates for interview (Hourly and Salary)

Administrative:
Administer support to PLT members
Provide Human Resource administrative assistance for the plant
Coordinating meetings and appointments
Maintain accurate and up-to-date personnel records
Organize medical testing - New hires and annual testing
Attendance Management
WCB reporting
Job Descriptions & BFQ updates
Assist in Union/Management meetings, minutes, organization of meetings, correspondence
Maintain current organizational chart
Cell phone administration
Coverall program administration
Organize and coordinate plant social functions

Relationships with others/jobs:
PLT members
Hourly and Salary personnel
Lead Payroll Administrator
HR Manager
Other payroll administrators across WCAN
Union Management
MyLife Canada and other departments as necessary
Terminal locations
Qualifications
Related post-Secondary education.
2-5 years of full-cycle payroll experience, preferably in union and non-union environments
2-5 years of Administrative experience, in a fast paced manufacturing industry setting
CPA payroll designation or working towards
Advanced computer skills, including Microsoft Word, Excel, PowerPoint and Access
Excellent interpersonal and customer service skills
Attention to details and adherence to time sensitive deadlines
LafargeHolcim

Pre-employment medical including drug & alcohol testing and a criminal record check may be required.

Through LafargeHolcim’s 2030 Plan, Lafarge is committed to providing solutions using sustainable manufacturing practices and improving the environment in and around its operations. The company has a sixty year history in Canada and works continually to reduce carbon dioxide emissions, restore wetlands for native plants and animals, and identify waste materials that can be recycled and used in our operations.