[Research] Project Manager - UBC

University of British Columbia - Vancouver, BC (30+ days ago)

Apply Now

Project Manager - Quantum Matter Institute

UBC career site job posting ID - 36348

Job Summary

The Stewart Blusson Quantum Matter Institute at UBC (SBQMI) is a world-leading venture advancing research into solid state systems and phenomena that explicitly involve quantum mechanics. SBQMI has identified the need for qualified and experienced Project Managers to manage its research projects and increase research outputs. Each Project Manager will be responsible for managing one or more SBQMI research projects, including projects relating to nanofabrication, electron beam lithography, and integrated photonics.

The first two projects are the (1) "SiEPICfab, the Canadian Silicon Photonics Foundry" and the (2) "Silicon Quantum Leap Project".

SiEPICfab is a consortium consisting of approximately ten industrial partners and three universities. The goal of SiEPICfab is to conduct research in and to fabricate leading-edge silicon photonic (SiP) devices and photonic integrated circuits (PICs), and to make its manufacturing accessible to Canadian and international academics and industry. Our aims, in collaboration with industry partners, are two-fold: 1) Scientific and Engineering: we will research new nanofabrication techniques and processes and scale up the fabrication to 200 mm wafers, develop new models, and solve industrial problems. 2) Translational: our industrial Foundry partners will offer fabrication as a service to external clients, based on SiEPICfab processes development during the project.

The Silicon Quantum Leap Project is in collaboration with colleagues at Simon Fraser University (SFU) and involves the development of key optoelectronic components in the silicon-on-insulator integrated photonic platform, needed to demonstrate viable quantum information processing functionality based on optically-coupled electron spins on donor impurity atoms in silicon. The UBC portion of the project, which this management position would be responsible for, involves coordination of design, fabrication, and testing activities of graduate students, postdoctoral fellows, and research associates affiliated with the project. This would include scheduling sub-projects and related resources, maintenance of resources, and periodic review of overall progress, within UBC, and with SFU.

Utilizing leadership, strategic, technical, financial, and operational expertise, the Project Manager will hold primary responsibility for ensuring that each project is implemented and completed in an effective and efficient manner, is on time and on budget. The Project Manager will be responsible for aspects of communication related to maintaining contact with collaborating partners and funding agencies, and will be responsible for setting, developing and implementing short and long term strategic plans, goals and objectives. In each of these projects, the PM will be responsible for allocating, managing and ensuring optimal effectiveness of financial resources and personnel, and will be responsible for all administrative and organizational and communication aspects of each project

The successful candidate will have proven management skills, with exposure to complex research environments and multi- institutional funding collaborations.

Organization Status

The Project Manager (PM) will report to the Chief Operating Officer of the SBQMI and to the directors of each project within the Project Manager's portfolio.

The PM will be interacting with researchers, students, staff and faculty at UBC and collaborating universities, as well as UBC administrators and industry contacts. The PM will also liaise with the Nanofabrication Facility staff, director, research personnel, and technicians, to ensure personnel and equipment resources are available as needed for the project.

Work Performed

The PM will be responsible for:
- developing and implementing project timelines, work plans, and milestones;
- identifying changes to research plans that may affect milestones including deliverables, risks, schedule or budget;
- managing the overall financial administration, and preparing annual finance reports for audits;
- ensuring projects are delivered on time and within budget parameters and managing purchases;
- identifying funding sources and writing grant applications;
- developing and monitoring grant activities such as budget planning, milestone tracking, and reporting;
- preparing and overseeing grant management documents and progress reports;
- developing and overseeing data collection protocols; establishing a management plan for handling confidential information;
- responsible for organizing recruitment and selection process of research assistants funded through grants, in cooperation with the SBQMI HR manager;
- facilitating legal agreements with UBC's Industry Liaison Office (UILO), including the consortium membership agreement, invention disclosures, and intellectual property assignments;
- establishing a data sharing infrastructure for use by project partners;
- overseeing equipment maintenance and lab infrastructure development;
- ensuring safety protocols are properly administered;
- communicating with project partners and collecting partner feedback on experimental results and device performance;
- contributing to the development of a technology roadmap and strategy;
- organizing the SiEPIC, and other, training workshops;
- planning and organizing technical meetings and semiannual strategic advisory board meetings, noting and following up with participants on action items;
- representing SBQMI and individual projects at local and international conferences;
- hosting academic and industrial partner visitors to SBQMI;
- Developing and implementing policies and procedures to improve administrative functions, and ensure adherence to effective operational practices.

Supervision Received

The PM is expected to be a leader and be able to work proactively under minimal day-to-day direction and supervision.

The PM will report to the COO of the SBQMI and to the directors of each project within the Project Manager's portfolio. The directors determine the broad direction and operational requirements of the PM role, and may also offer guidance.

Supervision Given

The PM will provide supervision to, and work collaboratively with, industry and academic stakeholders, students, staff, and faculty members to accomplish objectives, as well as for orchestrating integrated project management to meet the demands of participating universities and funding agencies. The PM will develop the appropriate management and supervision sub-structures to distribute the work and ensure the timely completion of projects. The PM is also responsible for managing all resources/people involved in all projects and is expected to exercise considerable judgment in directing team progress.

Consequence of Error/Judgement

This is an important management role, and has considerable freedom to act in carrying out the institute's goals, and being accountable for project finances and for the research performed by the research team.

Decisions made have a wide impact; in particular, errors may affect all users by stopping or impairing projects, communications and operations of the affected project collaborators. Major errors may cause the institute to fail in achieving research milestones and compromise the institute's ability to obtain future funding.

The work performed evolves continuously to match rapidly changing circumstances. Staying up to date with the latest technology developments and making appropriate team decisions are essential. Failure to do so would impact the units' ability to deliver state-of- the-art technology and to perform leading edge research at the global level. Failure to maintain familiarity and expertise in current scientific and technological developments will result in misdirected research and lost opportunities for scientific discovery and commercial ventures.


Undergraduate degree in a relevant discipline. Post-graduate level training in a relevant discipline (science or engineering) is preferred. Project Management Professional (PMP) Certification would be an asset, or equivalent formal or on-the-job training in project management. Minimum of three years experience or the equivalent combination of education and experience. Experience working with budgets and reporting is essential. The individual must have strong interpersonal, communication, and problem resolution skills. Ability to develop and implement project management and reporting policies and procedures. Experience with large-scale projects. Ability to coordinate and oversee work processes (e.g., research projects involving multiple partners); as well as conduct needs assessments, plan, organize, manage, monitor, complete, and evaluate projects within allocated time and resources. The position demands a high degree of ability to plan, organize, and manage in a team environment, based on a thorough knowledge of project design and management methodologies. The following are essential to the position:
- strong financial skills for estimating, budgeting and fiscal management
- ability to foresee, prevent and resolve conflicts and other project-related problems
- ability to design and implement systems necessary to collect, maintain, and analyze data.
- ability to conduct needs analyses, organize, monitor, and evaluate projects within allocated time and resources
- ability to exercise judgment and make decisions in accordance with the broad research scope
- ability to maintain order while managing multiple priorities and personnel and executing workflow to meet deadlines
- ability to compile information and prepare concise and accurate reports and proposals
- ability to identify, obtain, and effectively manage organizational resources (e.g., people, materials, assets, budgets)

- Experience in grant administration is preferable.

Equity/Immigration Statement
Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

Location: Vancouver - Point Grey Campus
Classification Title: Research&Facilitation, Level B
Employment Group: Management&Professional (AAPS)
Business title: Project Manager
Job Family: Research & Facilitation
Department: Quantum Matter Institute
Salary Range: $61,840.00 (minimum) - $74,238.00 (midpoint) - $89,085.00 (maximum)
Full/Part Time: Full-Time
Desired Start Date: 02/03/2020

Job End Date: 08/31/2022

Possibility of Extension: Yes

Job Type: Full-time


  • project management: 4 years (Preferred)


  • Vancouver, BC (Required)