Cheryl Davie Real Estate a top-producing Realtor at Stilhavn Real Estate Services, an industry leading boutique brokerage, is looking to hire an enthusiastic, highly organized, and detail-oriented Real Estate Executive Assistant. You will work exclusively with the Team Lead with everyday operations as well as client's listings, buyers, etc. The ideal candidate must be tech-savvy and have knowledge of social media. Ultimately, the successful candidate should ensure the efficient and smooth day-to-day operation of our office and Team Leader’s business. This is a full-time position.
Key responsibilities include:
- Provide day-to-day administrative operations such as managing meetings, organizing team calendar, book meetings, showings, travel events/arrangements, as well as miscellaneous personal tasks
- Provide data analysis and support for projects and assignments
- Schedule showings of homes with buyer clients, listing agents/home sellers in a timely fashion
- Draft communications, develop and maintain marketing reports, and create presentations
- Create and edit digital marketing materials, brochures, postcards, newsletters, eblasts, listing descriptions and online listings
- Track and monitor all team communication and follow up for showings
- Maintain and organize our CRM to ensure all data is up to date
- Communicate with clients, other agents, and service providers throughout the sales process
- Create and organize offer letters, deal sheets, listing agreements, CREA disclosures, REBGV forms and all accompanying offer paperwork
- Update and maintain active listings
- Create and upload daily posts and boosts on Team Leader’s Facebook, IG, LinkedIn, YouTube and various RE platforms
- Schedule and supervise photo shoots, videos, and floor plan drafting
- Conduct property showings for our team's listings and provide support on buyer tours/searches if necessary
- Administrative duties include creating files, both paper and electronic and facilitating print orders.
Necessary skills and/or experience:
- Must have a minimum of 1 year experience in real estate
- 1 year+ of proven experience as an Executive Assistant or providing similar support
- Must be tech-savvy with fast paced computer skills
- Skills in multi-platform marketing and social media
- Proficient with Microsoft Word, Excel, Canva
- Customer Relationship Management software
- Strong communication skills (both written and verbal)
- Excellent organizational skills to work independently and manage projects with many moving parts
- Experience interacting with high-level individuals in corporate and social settings
- Works effectively with or without direction; does not require close supervision
- Ability to handle multiple tasks with high degree of attention to detail, set priorities, and adapt quickly to changes
- Must be knowledgeable with Paragon, Trello, Mailchimp, Dropbox
- Some weekend availability
Job Type: Full-time
Pay: $50,000.00 - $55,000 per year + Bonus
Benefits:
- Flexible schedule
- Referral program
- Health/Dental/Prescription
Schedule:
- 8 hour shift
- Monday to Friday
- Weekend availability
Ability to commute:
Education:
Experience:
- Microsoft Office: 5 years (Preferred)
- Executive & Personal Assistants: 1 year (Required)
License/Certification:
Work Location: On location
Job Type: Full-time
Salary: $50,000.00-$55,000.00 per year
Additional pay:
Benefits:
- Company events
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
Schedule:
Ability to commute/relocate:
- Vancouver, BC: reliably commute or plan to relocate before starting work (preferred)
Experience:
- Real Estate Sales Occupations: 1 year (required)
Expected start date: 2022-07-11
