Clinical Trial Budget Specialist

Allphase Clinical Research Inc. - Dorval, QC (30+ days ago)

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Do YOU want to join one of Canada's fastest-growing Contract Research Organizations (CRO) dedicated to providing quality and service excellence to our pharmaceutical and biotechnology clients?

At ALLPHASE Clinical Research, we continually strive to expand our knowledge base and experience by hiring talented people to further our remarkable growth. Our aim is to find the right people for the right roles to deliver services in line with industry best practices.

ALLPHASE is seeking an experienced and professional Clinical Trial Budget Specialist to join our dynamic team on behalf of our client in Montreal! You will be responsible for developing global clinical study budgets for investigator site fees based on fair market value as well as develop strategies to streamline their negotiations and approvals.

If YOU are passionate about numbers and are analytical and self-motivated, we would love to hear from you!

This is a one year contract with the possibility of extension.

Summary of Position:
The Clinical Trial Budget Specialist will evaluate and negotiate clinical study budgets for all sites participating in global sponsored Clinical trials. They will develop budget strategies to streamline negotiations and approval as well as prepare budget reports, present recommendations to management, and monitor trends.

Responsible for the negotiation of fair market value for investigator and site fees, according to industry pricing guidelines, and based on the adequate scope of work, the clinical trial protocol and other clinical trial information on a Global project scale.
Liaise with management and functional support teams, Legal, Healthcare Compliance, Risk Management, Privacy, and other stakeholders to obtain guidance and escalate issues as appropriate.
Assume responsibility for all applicable metrics tracking.
Determine potential needs for budget amendments and manage the amendment lifecycle.
Review clinical trial protocols in order to confirm the study-specific budget accounts for all procedural and labor costs.
Review and negotiate contractual payment terms.
Assess risks of the budget in conjunction with members of the Clinical Operations team and support functions and communicate such to stakeholders.
Collaborate with Finance Specialists and Clinical Study Managers to ensure the negotiated budget terms are understood and billed correctly.
Prepare budget change orders due to budget revisions and/or changes in scope at the request of Clinical Study Managers and/or other designated staff.
Meet regularly with Clinical Study Managers for input on budgets and to remain current on project needs.
Develop, maintain, update and distribute the status of budget negotiations and change orders.
Maintain sponsor budget files for Sponsor Relations and Finance.
Provide guidance to clinical teams and departmental staff on fair market value questions and assessment requests.
Collaborate with other departments to ensure smooth functioning of processes surrounding re-pricing and pricing scenario requests.
Ensure that per patient and site budgets follow the corporate process, guidelines, and strategies.
Adhere to SOPs, ethics and departmental compliance.
Collaborate as necessary with finance staff in support of contract budgets and accounting.
Conduct and or attend department and administrative meetings as assigned.
Respond to inquiries from executives, management and Clinical Study Managers on project status.
Work proactively to improve processes and establish refinements that reduce cycle time create savings and improve efficiency in the initiation of clinical trial sites.
Fulfill other duties as required.

An experienced professional negotiator with a passion for working with clinical budgets.
Experienced in evaluating and negotiating clinical study budgets for sites.
Proven ability to prepare budget reports, presenting recommendations to management, and monitoring trends.
Develops budget strategies to streamline negotiations and approval.
Excellent analytic ability, communication skills (written and oral), and knowledge of project-based accounting required.
Deliver on established targets/measurements.
Strong time management and planning skills.
High energy, self-starter with the ability to work in a team environment, as well as independently.
Detail-oriented, analytical and the ability to meet aggressive deadlines.
Exposure to business development and payment schedules a plus.
Excellent interpersonal, verbal and written communication skills and be able to influence others.
Ability to multitask and work effectively in a fast-paced environment with changing priorities.
Excellent organizational and time-management skills, able to prioritize work to meet deadlines.
Maintains a positive, results orientated work environment.
Excellent financial analytical skills, as well as the ability to troubleshoot problems and pursue resolutions.
Excellent logic skills with the ability to learn and process large amounts of information and processes.
Ability to interact extensively with Department Heads, Clinical Study Managers, Sponsor Relations staff, accounting colleagues and senior management.

A minimum of a bachelor’s degree in appropriate scientific or business disciplines (e.g. finance, business administration, healthcare).
A minimum of three (3) years of experience and/or equivalent competencies in budgeting/legal/pharmaceutical industry/clinical research is required.
Working knowledge of the clinical research process with a minimum of two (2) years of budget creation and/or negotiation experience.
Familiarity with clinical research processes.
Familiarity with the concepts and practices related to medical terminology and clinical research budgeting.
Understanding clinical research protocols.
Experience with clinical studies calendar specifications and protocol/subjected related procedures.
Read, write and speak fluent English and French.
Customer-focused with excellent written, oral communication and presentation skills in English and French.
Working knowledge of PCs (MS Office suite at a minimum) and database management is required.
Experience preparing ad hoc reports.

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