What is the Opportunity?
Based in Toronto and reporting to the Proposal Team Manager, the Junior Proposal Coordinator supports the production, coordination, and development of proposal and credentials materials, both print and electronic, that support the firm’s business development efforts. Working closely with all members of the Proposal & Business Development team, the successful candidate will also ensure consistency of materials and messaging across all markets while elevating the corporate brand. The Junior Proposal Coordinator will ensure all work is carried out in full support of our Vision, Mission, Values and One Company culture.
What will you do?
Monitor, on a daily basis, bid sites for relevant opportunities (MERX, etc.) and disseminate to relevant Principals and Associates within the firm.
Handling the credentials and proposal development process from start to submission. Includes reviewing and interpreting client RFP/RFI/RFQ requirements, coordinating with engineers and building envelope specialists to customize content, preparing and drafting the pitch, coordinating schedules and deadlines, design and production of the material, and coordinating the delivery of the final product.
Review credentials and proposal drafts and final versions to ensure accuracy and proof all pitch materials for grammar and compliance with firm writing style.
Compile and maintain project experience data, including case studies, professional CVs and descriptions for inclusion in credentials and proposal materials.
Develop PowerPoint or other similar materials to support client pitches and interviews.
Track pitch and proposal activity
Follow-up with engineers and building envelope specialists to track all data related to credentials and proposal success.
Contribute to knowledge database and proposal preparation library by identifying reusable proposal content and materials
What do you need to succeed?
Diploma or degree (business, marketing or communications)
Professional experience preferably working in the Architecture, Construction, or Engineering space considered an asset.
Experience working on complex bids in the public considered an asset.
Proficient in Microsoft Office, specifically Word and PowerPoint, as well as InDesign and working knowledge of the rest of the Adobe Creative Suite.
Exceptional writing, editing and proofreading skills.
Experience preparing responses to RFP/RFI/RFQs and customized pitch books and presentations preferred.
Good judgement and problem-solving skills with the ability to work in a team environment
Stellar client service skills along with the ability to communicate effectively (verbal and written) with individuals at all levels of the organization as well as external parties.
Ability to effectively deliver quality work under tight deadlines and a high degree of attention to detail.
Flexible and open to changing priorities and managing multiple tasks.
The willingness to be Entuitive.
Entuitive is a consulting engineering practice with a vision of bringing together engineering and intuition to enhance building performance. Founded in 2011 and backed by decades of experience, we’re taking design performance to new heights through our collaboration with clients in North America and internationally including architects, developers, building owners and managers and construction professionals.
Our practice encompasses structural, building envelope, restoration, and special projects consulting. We earn our reputation by applying our ingenuity and use of leading-edge technology, including BIM, in a wide variety of sectors, including: commercial, sports and recreation, institutional, cultural, residential, retail, healthcare, and hospitality.
Our core purpose is to realize our potential for the fulfillment of our people, our clients and our communities. We strive to build a better world by being creative, collaborative, and advanced. We are Entuitive.
Entuitive is committed to fostering an inclusive, equitable, and accessible environment where all employees and clients feel valued, respected, and supported.